UCI-OIT PMC Meeting - 02-25-2015

Attending: Kian Colestock,  Diane Dunn, Ying Kussman, Briandy Walden, Jeff Martin (via ReadyTalk), Steve Noh, Paul Sheirich, Eric Puchalski, Eric Taggart

Absent:

Location: 126 PSQ (OIT Modulars)

ReadyTalk: 1-866-740-1260 Access Code: 8240536

Agenda/Notes:

PMC 2014-2015 Project Plan

1. Project Approval Framework Workstream - OIT Project Life Cycle Approval Framework and PMC - ServiceNow Project Approval Workflow
   
   1. Demo ServiceNow Project Request Intake Form and Project Approval Workflow (Eric P)
   2. PMC Members piloting use of SN Project module
      
      1. List of projects to be put through the SN workflow are here
      2. Kian reiterated - This isn't to start existing projects over from the start - catch-up the workflow to the project's current status and then progress with the approval framework from that point onward
      3. If an existing project doesn't have a formal Proposal Document, just submit whatever useful info is available
   3. Email notifications throughout the workflow should include in-message info on the specific next steps to be conducted
   4. Jeff demo WSG SN Project Dashboard
      1. Reports - Active Projects by Manager with phase detail
   5. Kian showed his dashboard that included the "WSG Dashboard" as one item
   6. Eric T showed one of his portfolio project views
   7. Kian asked each PMC member to setup a report/dashboard for their own scope of project after they get their current projects into SN
   8. Eric P showed Project dashboard
      1. Consider setting up a standard dashboard that shows projects within the three main phase/gates
         1. Refine with info re: in progress, waiting review, etc.
   9. Project creation
      1. Kian: See if there's a way the Project Approval workflows can be triggered when a Project is created (not just when a Service Catalog Project is submitted)
2. Tools and Resources Workstream
   
   1. Discussion: Ideas for organizing related information on the wiki
      
      1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
      2. Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
   2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
3. Consultative Project Support Workstream
   1. Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
      
4. Next Meeting
   1. Friday March 20 1:00pm MSTB 232
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Action Items:

• Invite UCI's ServiceNow rep to meet with us to discuss Portfolio and Project aspects and best practices for UCI's needs (Eric P)
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Future Agenda Items:

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Parking Lot Topics:

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