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UCI-OIT PMC Meeting - 01-26-2015
UCI-OIT PMC Meeting - 01-26-2015
Attending: Kian Colestock, Ying Kussman, Briandy Walden, Jeff Martin (via ReadyTalk), Steve Noh, Paul Sheirich, Eric Puchalski, Eric Taggart
Absent: Diane Dunn (vacation), Paul (conflict), Briandy (sick)
Location: 178 PSQ (OIT Modulars)
ReadyTalk: 1-866-740-1260 Access Code: 8240536
Agenda/Notes:
- Project Approval Framework Workstream - OIT Project Life Cycle Approval Framework
- Review/Demo initial ServiceNow Project Approval Workflow (Eric P)
- EP shared SN workflow diagram and swimlane of the approval process
- SN Project Request Form
- Includes 7 metric questions to calculate an overall project priority score
- Kian: That score is most useful for comparing priority of projects within a manager's portfolio
- All the other elements from the old OIT Project Proposal template will be included in this form
- 4 approval points
- PMO approves (the submission looks OK for PRT review)
- PRT Project Initiation Review/Approval
- Optional ARB Review/Approval
- Project Manager conducts planning - sets the Project to a status that triggers the next workflow for..
- PRT Project Implementation Review/Approval;
- Includes 7 metric questions to calculate an overall project priority score
- PMC Members piloting use of SN Project module (Kian)
- Kian's asking each PMC member to select a couple of projects that are already in progress
- Submit the Project form to activate the proposal process and start exercising the approval recording processes
- We can then force the approvals for any past actions already completed (to track them)
- This will let us see how they get tracked
- Submit the Project form to activate the proposal process and start exercising the approval recording processes
- Kian's asking each PMC member to select a couple of projects that are already in progress
- Review/Discussion on how WSG is using SN for Project tracking (Jeff)
- Review/Demo initial ServiceNow Project Approval Workflow (Eric P)
- Tools and Resources Workstream
- Discussion: Ideas for organizing related information on the wiki
- Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
- Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
- Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
- Discussion: Ideas for organizing related information on the wiki
- Consultative Project Support Workstream
- Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
- Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
- Next Meeting
- Friday February 20 1:00pm MSTB 232 (Will need to reschedule re: SIS Kick Off meeting is at same time)
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Action Items:
- Invite UCI's ServiceNow rep to meet with us in January to discuss Portfolio and Project aspects and best practices for UCI's needs (Eric P)
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Future Agenda Items:
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Parking Lot Topics:
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