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UCI-OIT PMC Meeting - 01-26-2015

UCI-OIT PMC Meeting - 01-26-2015

Attending: Kian Colestock,  Ying Kussman, Briandy Walden, Jeff Martin (via ReadyTalk), Steve Noh, Paul Sheirich, Eric Puchalski, Eric Taggart

Absent: Diane Dunn (vacation), Paul (conflict), Briandy (sick)

Location: 178 PSQ (OIT Modulars)

ReadyTalk: 1-866-740-1260 Access Code: 8240536

Agenda/Notes:

PMC 2014-2015 Project Plan

  1. Project Approval Framework Workstream - OIT Project Life Cycle Approval Framework
    1. Review/Demo initial ServiceNow Project Approval Workflow (Eric P)
      1. EP shared SN workflow diagram and swimlane of the approval process
      2. SN Project Request Form
        1. Includes 7 metric questions to calculate an overall project priority score
          1. Kian: That score is most useful for comparing priority of projects within a manager's portfolio
        2. All the other elements from the old OIT Project Proposal template will be included in this form
        3. 4 approval points
          1. PMO approves (the submission looks OK for PRT review)
          2. PRT Project Initiation Review/Approval
            1. Optional ARB Review/Approval
            2. Project Manager conducts planning - sets the Project to a status that triggers the next workflow for..
          3. PRT Project Implementation Review/Approval;
  2. Tools and Resources Workstream
    1. Discussion: Ideas for organizing related information on the wiki
      1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
      2. Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
    2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
  3. Consultative Project Support Workstream
    1. Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
  4. Next Meeting
    1. Friday February 20 1:00pm MSTB 232 (Will need to reschedule re: SIS Kick Off meeting is at same time)
    2. ...

Action Items:

  • Invite UCI's ServiceNow rep to meet with us in January to discuss Portfolio and Project aspects and best practices for UCI's needs (Eric P)
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Future Agenda Items:

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Parking Lot Topics:

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