Attending: Kian Colestock, Ying Kussman, Briandy Walden, Jeff Martin (via ReadyTalk), Steve Noh, Paul Sheirich, Eric Puchalski, Eric Taggart

Absent: Diane Dunn (vacation), Paul (conflict), Briandy (sick)

Location: 178 PSQ (OIT Modulars)

ReadyTalk: 1-866-740-1260 Access Code: 8240536

Agenda/Notes:

PMC 2014-2015 Project Plan

Project Approval Framework Workstream - OIT Project Life Cycle Approval Framework
1. Review/Demo initial ServiceNow Project Approval Workflow (Eric P)
  1. EP shared SN workflow diagram and swimlane of the approval process
  2. SN Project Request Form
    1. Includes 7 metric questions to calculate an overall project priority score
      1. Kian: That score is most useful for comparing priority of projects within a manager's portfolio
    2. All the other elements from the old OIT Project Proposal template will be included in this form
    3. 4 approval points
      1. PMO approves (the submission looks OK for PRT review)
      2. PRT Project Initiation Review/Approval
        Optional ARB Review/Approval
        Project Manager conducts planning - sets the Project to a status that triggers the next workflow for..
      3. PRT Project Implementation Review/Approval;
2. PMC Members piloting use of SN Project module (Kian)
  1. Kian's asking each PMC member to select a couple of projects that are already in progress
    1. Submit the Project form to activate the proposal process and start exercising the approval recording processes
      1. We can then force the approvals for any past actions already completed (to track them)
    2. This will let us see how they get tracked
3. Review/Discussion on how WSG is using SN for Project tracking (Jeff)
Tools and Resources Workstream
1. Discussion: Ideas for organizing related information on the wiki
  1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
  2. Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
Consultative Project Support Workstream
1. Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
Next Meeting
1. Friday February 20 1:00pm MSTB 232 (Will need to reschedule re: SIS Kick Off meeting is at same time)
2. ...

Action Items:

Invite UCI's ServiceNow rep to meet with us in January to discuss Portfolio and Project aspects and best practices for UCI's needs (Eric P)
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Future Agenda Items:

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Parking Lot Topics:

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