Attending:

Location: MSTB 232

Agenda:

Quantifying cost of new projects
1. Hard and soft costs, minimum and worst case, etc.
2. Previous attempts to do this:
  1. Financial Impact section of Project Proposal
  2. Project Ranking Tool
  3. High-Level Cost/Benefit Analysis
Rules for email notifying assignees on project tasks:
1. Assigned To is changed and project is active (State is "Open" or "Work in Progress").
2. New task added to an active project.
3. When a project moves from inactive to active are all task assignees notified?
4. Other

Notes:

Thoughts from group on overall PM efforts for group.
- Information about implementation needs to be announced in more clear manners to the masses.
- The intent for SN is to help facilitate conversations and decisions around shared resources.
- Areas of redundancy need to move to ServiceNow - the more centralized, the more useful.
- Casualties cited from SN implementation (so far)
  - 2 year road map creation
  - Critical Staffing Needs reports.
  - 30/60/90 Security Initiatives moving into SN.
- To date, the PMC has accomplished a good deal of initiatives that were previously unaddressed.
Question for PMC to address regarding addressing conflicting project resources:
- On conflicting projects, how should OIT consider sizing of different kinds to determine which project should take priority?
- There is a need for a trigger to flag conflicting project resources. What is the process of implementing that and what are the elements that is driven by?
Rules for email notifying assignees on project tasks - Update from Eric with Questions for group
- At what point do we want to generate an email?
  - The group agrees - When a project becomes 'Work In Progress' and assigned.
- What do we do when a task is reassigned?
  - The group agrees - A notification goes out to the new assigned person.

Action Items:

By the next meeting, the group will explore the different options for flagging conflicting projects so they can be identified to discuss with directors to negotiate which project will take priority.

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