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UCI-OIT PMC Meeting - 11-14-2014

UCI-OIT PMC Meeting - 11-14-2014

Owned by Eric Taggart
Last updated: Nov 14, 2014 by Jeff Martin

Attending: Kian Colestock,  Ying Kussman, Jeff Martin, Steve Noh, Eric Puchalski, Briandy Walden

Absent: Eric (Kuali Days)

Location: 232 MSTB

Agenda/Notes:

PMC 2014-2015 Project Plan

  1. Project Approval Framework Workstream
    1. ServiceNow Implementation Update
      1. Confirm: Initial OIT launch in late November - primary focus on incident management for many OIT groups
        1. ...
      2. https://ucidev.service-now.com/
        1. EricT created PRJ0010155: https://ucidev.service-now.com/nav_to.do?uri=pm_project.do?sys_id=62c7f5c10f10710033cc49bce1050ee5
          1. Having problems organizing tasks
          2. Can't find any way to set workflows/approvals
      3. EricP/Kian looking at PM and portfolio aspects - Comparing SmartSheet and SN
        1. Anything to report?
    2. Jeff and Diane share Project Approval Framework documentation recommendations (project proposal, etc.) for their respective projects (WHS Security, Voicemail)
      1. ...
    3. OIT Project Life Cycle Approval - Draft Approval Framework
      1. Ongoing discussion re: What should be required for each phase?
        1. Initiation:
          1. OIT Project Proposal
        2. Implementation:
          1. Functional requirements, technical/design/solution specs, project plan with schedule. resource requirements (especially if cross-team involvement is required)
          2. Other groups that may be asked to review the implementation plans:
            1. Security, Architecture Review Board, ...
        2. Go-Live:
          1. Confirmation that products/services to be delivered meet expected requirements/plans/processes
          2. Official customer acceptance and production readiness sign-off
          3. Artifacts to demonstrate proper documentation was completed, required processes were followed, all tasks/issues are adequately closed
          4. Go-live plan, post-production support plan, closeout activities
    4. /wiki/spaces/public/pages/31361236
      1. Any suggested changes re: non-software projects?
        1. ...
    5. Current projects to test workflow?
      1. Ready for Initiation:
        1. EricT conducted /wiki/spaces/OITOR/pages/15051423 for the Tick@Lab project on 10-30-2014
      2. Ready for Implementation:
        1. EricT Tick@Lab project should be ready for Project Implementation Review/Approval meeting in next few weeks
      3. Ready for Go Live:
      4. Any other PMC member projects ready to test a step of the approval framework?
        1. ...
  2. Tools and Resources Workstream
    1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
    2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
  3. Consultative Project Support Workstream
    1. Kian: Any small/medium OIT projects that could use help/mentorship from a PMC member?
  4. Eric preview PM aspects of Service-Now
  5. Next Meeting
    1. Friday November 21 1:00pm MSTB 232
    2. ...

Action Items:

  • Create an Exchange email distribution list for the PMC group oit-pmc@uci.edu
    • Eric's waiting on WSG to figure out how Exchange DLs can be managed by owners with 0365 mailboxes

Future Agenda Items:

  • Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
  • ...

Parking Lot Topics:

  • ...