Proposal For OIT Remote Work Pilot

• Goals
  • Leverage technologies, tools, and processes to improve efficiency and effectiveness of OIT communication and collaboration.
  • Utilize technologies, tools, and processes already used within OIT.
  • To overcome the challenges related to employees who work remotely and the challenges related to OIT being located in different campus locations.
• In addition to the Pilot proposal for evaluation of the Double Robot, we want to leverage other technologies, tools, and processes.
• Tools for efficient remote communication and collaboration
  • Zoom for audio and video conferencing, screen sharing, and whiteboard sharing
  • Slack
  • Google tools such as Hangouts
  • Office 365 tools such as Skype for Business, Groups, and Teams
  • Telephone tools such as mobile phone integration with the campus phone system, and softphones

  • Webcams and headsets to facilitate desktop/laptop audio and video teleconferencing

  • Conference/meeting room tools such as projectors, conference phones, and display screens
    • Install displays or projectors, webcams, and Polycom conference phones to allow Zoom sessions between conference rooms and with individuals at their computers (similar to UC Recruit's setup)
    • Evaluate whiteboard sharing options such as the functionality in Zoom

https://support.zoom.us/hc/en-us/articles/205677665-How-Do-I-Use-Whiteboard-

https://support.zoom.us/hc/en-us/articles/115004797286-Using-the-Whiteboard-with-Zoom-Rooms-for-Touch

https://support.zoom.us/hc/en-us/articles/115004773103-Getting-Started-with-Zoom-Rooms-for-Touch

• • • The Meeting Owl https://www.owllabs.com/meeting-owl/experience

  • Probable use cases:

  • • Full or part time remote workers who want to increase their presence in the office, in meetings, and to increase their participation in conversations and collaboration with coworkers
    • To reduce travel between OIT locations for meetings by allowing remote meeting participation
    • Improving the continuous communication and collaboration between coworkers who are not in the same location
    • Enable communication and collaboration from room-to-room, room-to-individuals, and individuals-to-individuals