How to Submit a New Project

Summary

If the work required meets the definition of a project (see: Identifying a Project), complete a Project Proposal form for the project and submit the form to OIT. To aid in determining what should be included in the Financial Impact section of the Project Proposal, download and use the Project Estimated Cost workbook. This will provide OIT with a consistent format for details of each project's scope, size, and costs. To aid OIT in evaluating the overall benefit and impact of the project, download and complete a Project Scorecard. This will help quantify the benefits, associated risks, and return on investment for the project. (Note that in both cases, these documents are only starting points for evaluating the project and will be re-evaluated as the project is reviewed.)

How to Submit a Proposal

1. First of all, make sure the scope of the work needed should be be managed as a project rather than a simple change or routine maintenance. The information on the Identifying a Project page will help you decide.
2. All OIT projects are managed by OIT staff. It is usually best to determine which OIT manager will be responsible for implementing the project. Working with that manager to prepare and submit the proposal will greatly speed the process and ensure that required information is collected early in the process.
3. Save the project proposal as a Word document and the estimated cost and scorecard as Excel documents.
4. Submit the project proposal and other associated documents to OIT one of two ways:
   
   • Submit the proposal through OIT's Self Service Portal. (You must log in to the portal using a valid UCINetID.) Attachments can be submitted with the proposal by dragging and dropping them on the proposal form or by using the small paperclip icon in the upper right of the form.
   • Send an email to oit@uci.edu with the project documents as a attachments and the Subject "Project Proposal." If you attach any documents other than the proposal, estimated cost, or scorecard, be sure to describe the documents in the email text. The responsible OIT manager can be copied in the email.
5. Each request will be numbered, categorized, and logged on the Project Request Log page.

Need help?

Contact the OIT Help Desk,  (949) 824-2222,  and ask to speak with an OIT Project Review Team member if you have any questions.