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Attending: Kian Colestock, Diane Dunn, Ying Kussman, Jeff Martin, Steve Noh, Eric Puchalski, Paul Sheirich, Eric Taggart, Briandy Walden

Absent: 

Location: PSQ 126

ReadyTalk: www.readytalk.com 1-866-740-1260  Conference Code: 8240536

Agenda/Notes:

PMC 2014-2015 Project Plan

  1. Project Approval Framework Workstream
    1. ServiceNow Implementation Update
      1. Kian to provide preview of PM aspects at next meeting?
    2. What other types of projects could follow this framework (besides in-house or vendor software projects)?
      1. ...
    3. OIT Project Life Cycle Approvals
      1. Draft Approval Framework
      2. What should be required for each phase?
        1. Initiation:
          1. OIT Project Proposal
        2. Implementation:
          1. Functional requirements, technical/design/solution specs, project plan with schedule. resource requirements (especially if cross-team involvement is required)
          2. Other groups that may be asked to review the implementation plans:
            1. Security, Architecture Review Board, ...
        2. Go-Live:
          1. Confirmation that products/services to be delivered meet expected requirements/plans/processes
          2. Official customer acceptance and production readiness sign-off
          3. Artifacts to demonstrate proper documentation was completed, required processes were followed, all tasks/issues are adequately closed
          4. Go-live plan, post-production support plan, closeout activities
      3. What groups could conduct reviews/approvals for each phase?
        1. Software projects: OIT Software Development Directors Group
        2. ...
    4. /wiki/spaces/public/pages/31361236
      1. Discussion
        1. Possibly reorder some items, add something to quickly indicate key items (compliance mandate, required deliverable date, requires resources, etc)
    5. Current projects to test workflow?
      1. Eric T has a few at different stages:
        1. Ready for Initiation: Tick@Lab Implementation - Animal Research Administration System replacement project
        2. Ready for Implementation: (maybe) Streamlining IRB Unanticipated Problem Reporting
        3. Ready for Go Live: (almost) KC 5 Upgrade
      2. Any others?
  2. Tools and Resources Workstream
    1. Eric P distributed a range of existing materials related to PMLC and SDLC
      1. Much of these resources are already organized /wiki/spaces/public/pages/31361236
    2. Review results of Eric P's PM survey for best practices and tools we might recommend
      1. Summarize existing tools on resource wiki page
      2. Terminology matters
    3. Discussion: Why so many tools and/or pain points and/or better practices
  3. Consultative Project Support Workstream
    1. Discussion: What types of support do we think we could provide that would be helpful?
      1. UCPath and SIS may require local PM support/tools - perhaps we can talk about those gaps and how they might be addressed via this group
      2. Any others?
  4. Other
    1. ...
  5. Next Meeting
    1. Friday November 21 1:00pm MSTB 232
    2. ...

Action Items:

  • Schedule ServiceNow discussions with ...
  • Create an Exchange email distribution list for the PMC group oit-pmc@uci.edu
  • Task some with follow-ups per above
  • Jeff/Eric T will setup another interim meeting

Future Agenda Items:

  • ...

Parking Lot Topics:

  • ...

 

 

 

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