Log of project / enhancement proposals or requests submitted
Current Fiscal Year Log
No. | Date | Sponsoring Unit | Project | Contacts | Estimated Budget | Request Status | Current Status |
|---|---|---|---|---|---|---|---|
| 87027 | 10/15/13 | DUE | DUE Unified Student Advising Application | Rudi Berkelhamer, Jennifer Aaron,Sharon Salinger | |||
| 87049 | 10/15/13 | OIT | Web Content Consulting and Support: WordPress & PHP Programming for OIT | Briandy Walden | |||
| 87048 | 10/15/13 | OIT | UCI Replay Developer | David Pritikin | |||
| 87047 | 10/15/13 | OIT | On-Demand Technology Training from Lynda.com | Caryn Neiswender | |||
| 87046 | 10/15/13 | OIT | Google Apps for Education | Briandy Walden, | |||
| 86188 | 9/18/13 | Facilities Mgmt | Timesheet Barcode Project | Gary Krekemeyer Thomas Porrino | 9/25/2013 - Reviewed. Need more information from FM but project can be accomplished with existing resources. Marina will be reviewing the request and making adjustments. | Gathering Requirements | |
| 85305 | 8/21/13 | Trans & Dist Svcs | Guest Permit System | Sheila Nguyen,Clint Maruki, Jeff White | $0 | 08/28/2013 - Reviewed by SDDG and approved for development. assuming existing staff will be used for development. | In process |
| 85396 | 8/26/13 | Grad Div | Fall 2014 Graduate Admissions Cycle Changes Doc 2 | Ruth Quinnan, Eric Taggart, Rachel Tam | $0 | 08/28/2013 - Reviewed by SDDG and approved for continuing development. assuming existing staff will be used for development. | In process |
| 85418 | 8/26/13 | OR | IACUC Animal Research Protocol Application. Doc 2 | Bruce Morgan,Karen Allen,Eric Taggart, Vance Cagle | $0 | 08/28/2013 - Reviewed by SDDG and approved for continuing development. assuming existing staff will be used for development. | In process |
| 85407 | 8/26/13 | OR | hSCRO System Enhancements for Improved Document Management | Bruce Morgan, Karen Allen | $0 | 08/28/2013 - Reviewed by SDDG and approved for continuing development. assuming existing staff will be used for development. | In process |
| 85235 | 8/21/13 | Capital Planning, SOM, FM, OIT | Janet Mason,G.Adams, P. Sweeny, Jim Murry, R. Cherland, M.Arseniev, J. Swann, S. Hinojosa | FDX upgrade (2013): $35K, IBM 10 upgrade (2014) $80K to $110K | 08/28/2013 - Reviewed by SDDG. No decision pending information on funding. | Pending | |
| 84608 | 7/31/2013 | HR, OEOD, Academic Personnel | LegalFiles implementation for HR, AP, IA, OEOD file 2 | Max Garrick, Ying Kussmann | $99,000 | Update: 10/ 2 per Paige at A&BS IT Oversight Meeting, she wanted to place Legal Files very low priority. Then on 10/8 Marina spoke with Samuel Strafaci who shared that this project is delayed until after Kuali FS go-live in July 2014 and, that he will send email to all parties to let them know of this delay. Reviewed and approved on 7/31/ pending Be Smart about Safety Funding. Max will follow up. | |
| 84421 | 7/24/13 | Grad Division | Grad Alum Support Services | Eric Taggart | Reviewed 7/31 and approved with some clarification needed. | ||
| 83719 | 7/3/13 | Grad Division | Graduate Division GradWeekly, GradMonthly, GradMailer and Website Enhancement | Mansur Syed, Eric Taggart | Reviewed and approved on 7/3/2013. | In development | |
| 82192 | 5/6/13 | Student Health Center | USHIP- Undergraduate Student Health Insurance Program | Lorna Marquez, Manager, Insurance & Patient Billing Services | Approved and moved to I-Rong's team. | Mandated by UCOP. | |
| 82075 | 5/1/13 | Financial Services/ Central Cashier | Storefront-shopping cart application for the Campus Credit Card System | Diane Bean | Pending | Reviewed on 5/8. Question. | |
| 80638 | 3/11/13 | UCI Advance Program | Storefront for Advance Program Version 2: advance storefront - project proposal-v2_20130607105448.doc | Dina Jankowski | Waiting on Arts next steps. | ||
| 79323 | 1/24/13 | OIT | Add Category to Service Request form | Diane Dunn | Pending review | ||
| 77890 | 11/27/12 | Institutional Research, Enrollment Services, and Undergraduate Education | SIS Daily Data loaded into the UCI Data Warehouse | Ryan Cherland, Brent Yunek, Elizabeth Bennett, Sharon Salinger | Reviewed and approved 12/3/2012. Need to add UA to this effort. Need to schedule a Requirements Review across stakeholders. | ||
| 76736 | 10/12/12 | University Advancement | Electronic Monetary Transfer Form | Christie Israel, Derrick Lam, Jeric Woo, Felipe Vasquez | Reviewed 10/22. Again in 11/26 after follow up. Process needs to be addressed by GD before software development. Passed on to Eric T. | ||
| 75449 | 9/8/12 | Student Affairs | Student Life/Leadership App | Kevin Ansel, Sherwynn Umali | Reviewed 9/10/2012. Team recommends purchasing the tool ($36k for 3 years + $10k one time) given the extensive programming. Investigate using UCLA's OrgSync software. Review existing tools to see if a fit exists. Bill will talk to Kevin. | ||
| 73787 | 7/20/12 | A&BS,Student Affairs | TRS Time Collection Interface | Roberta Nardico Bill Reddel, Ying Kussmann, Christa Chen | Reviewed 7/30/2012. Approve with caveat that Kuali migrations will still be on schedule. Marina to talk with Ying. Tentative approval. | ||
| 72238 | 6/6/12 | Chancellor's Office | UC Irvine Ticket Distributions Reporting System for FPPC 802 Compliance | Ramona Agrela, Deborah Nielsen, Catherine Reynolds, Henry Balanza | 8/2/12 - Shohreh says that Henry completed this request before leaving. Kenny now provides support. Reviewed 7/30/3012. Can tickets be tracked by hand in Excel and a report produced. Can put the Excel spreadsheet into eContent or Wiki for checkin/checkout and concurrency control. Or Google docs if the accounts are not confusing. Carmen will contact Shohreh. | ||
| 70553 | 4/24/12 | Student Health | Additional insurance premium for new entering Med and new entering Law student | Lorna Marquez, Elizabeth Bennett, Chris Shultz, I-Rong Lin | Reviewed 5/7/2012. I-Rong's team is investigating options on whether to do this manually depending on volume or to go ahead with development. Decision was to go ahead with this project. | ||
| 69637 | 4/5/12 | OIT, OR, Humanities | Xerox Docushare as an OIT service | Eric taggart, Bruce Morgan, Sinqui Musto | Reviewed 4-9. Need to understand staffing requirements/commitments. Carmen will follow up with Eric. Decision was made to move ahead. Eric to do an Appscan of current version of Docushare prior to new purchase. | ||
| 69456 | 4/3/12 | EH&S; OR | LAOHP Administration System Proposal | Sheila Hedayati,(EH&S), Karla Cornejo, (EH&S), Melanie Fabian (OR), Ben Duong, Eric Taggart
| Reviewed 4/9/12. Carmen will follow up with Eric on questions - past audits, project estimate, project priority. | ||
| 66812 | 2/15/12 | Human Resources | Electronic I-9 Technical Implementation | Steve Johnson, Christina Chen | Reviewed 3/26 and assigned to HR IT Team for development. | ||
66771 | 2/14/12 | Accounting & Fiscal Services – Contracts & Grants Division | Payroll Certification System - NSF Salary Revision | Rich Andrews, Rebecca Tangen, Valerie Jones, Carmen Roode |
| Reviewed 4/2/2012 and Carmen will speak with Diane about this request. 4/9/2012 - carmen spoke with Diane and Rich Andrews - need to proceed with this request - our last submission to the government was out of compliance. Assigned to Valerie's Team | |
65738 | 1/23/12 | Accounting & Fiscal Services, A&BS,OIT | Brenda Mathias, Rich Andrews, Carmen Roode | Reviewed 3/26/2012 and approved. Directed to Carmen. | Active | ||
60089 | 9/15/11 | UCOP, Budget Office, Financial Services, Campus Depts and OIT | Linda Sizemore, Dianne Bean, Cecilia Do, Victor Tam, Tu Dang, I-Rong Lin | 200 Hours | Reviewed 9/26 and clarification received from I-Rong. Project proposal updated to reflect UCOP and Budget Office as stakeholders. | ||
59776 | 9/8/11 | Registrar’s Office, Accounting and Fiscal Services, and OIT | Chris Shultz, Elizabeth Bennett, Scott Brinkerhoff, Linda Sizemore, Dana Roode, Rich Lynch, James Hsu, Ngu Do, Victor Tam, Tu Dang, I-Rong Lin | 800 hours | Reviewed 9/12 and assigned to Enrollment Services and SBS Teams for implementation. | Complete | |
57927 | 8/1/11 | Law | Patty Furukawa |
| Reviewed 8/15. Assigned to DWH team. | ||
57369 | 7/19/11 | Human Resources | System wide Job Board | Maria Teider, Judy Thai, John Cammidge |
| Reviewed 8/15. Assigned to HR IT Team. | |
56936 | 7/11/11 | Enrollment Services | Eric Puchalski |
| Reviewed 8/15.Scheduled first meeting of Core Workgroup for 08/18/2011. Will review status again 08/22/2011. | Active | |
55844 | 6/22/11 | Registrar | Unauthorized repeated course as per financial aid purpose | Chris Shultz, Paul Lampano, Scott Brinkerhoff, Linda Sizemore, James Hsu, Nasim Mohebbi, I-Rong Lin | 300 hours | Reviewed 8/15. Assigned to SBS Team, Financial Aid, and Registrar Teams. | |
54984 | 6/6/11 | Grad Div | Frances Leslie, Court Crowther, |
| Reviewed 8/15. Assigned to Grad Div Team. | ||
54978 | 6/6/11 | Office of Financial Aid and Scholarships, Accounting and Fiscal Services, andOIT | Modify Student Billing System (SBS) to comply with Title IV Funds Regulations | Chris Shultz,Penny Harrell,Lisia Mathias,Linda Sizemore,Tu Dang,Victor Tam,James Hsu,I-Rong Lin | 280 hours | Reviewed 8/15. Mandate assigned to SBS team. | |
53672 | 5/09/11 | OR | Evaluating Kuali Coeus and Click Commerce for Research Administration | Eric Taggart, Mark Warner, Bruce Morgan, Karen Allen, Nancy Lewis, Jeffrey Goodwin |
| Reviewed 5/23/11. Assigned to Eric Taggart for analysis. | |
52391 | 4/14/11 | Distance Learning Ctr | Authentication / Authorization from NetID to Moodle online class | Jia Frydenberg, Shohreh Bozorgmehri, Briandy Walden | 200 hrs | Reviewed 5/23/11. David P. is the PM and will proceed with analysis. | |
40536 | 4/07/11 | OR | WordPress Instance for OR communications | Mark Warner, Sinqui Musto, Greg Ruth |
| Reviewed and approved with followup from Eric Taggart on 4/11/11. | |
49932 | 3/08/11 | OIT-ILDS | Son Nguyen, Brian Roode, Chris Jones |
| Reviewed 3/14/11. Shohreh will investigate more with Brian. May need Jason's help. | ||
49156 | 3/01/11 | Financial Aid & Scholarships, Accting and Fiscal Svcs, OIT | Chris Schultz, Linda Sizemore, I-Rong Lin | 1 FTE for 1 month | Reviewed 3/7/11. Assigned to Student Financial Services team. | ||
49135 | 2/25/11 | Accounting & Fiscal Svcs, A&BS, OIT | Brenda Mathias, Rich Andrews | $125k consulting. $10k overhead. 4.5 FTE. | Reviewed 2/2007 and approved on 2/28/2011 assigned to Financial Management Team. | ||
49065 | 2/24/11 | Fiscal Services | State Tax withholding:non-qualified scholarship and fellowship payments to any non-resident of California. | Linda Sizemore | 1200 Hours | Reviewed on 2/28 and assigned to I-Rong's team. | |
48873 | 2/18/11 | DDM | Penny White |
| Reviewed on 2/28 and assigned to DDM's team | ||
48658 | 02/14/11 | DDM | Penny White |
| Reviewed on 2/28 and assigned to DDM's team | ||
48337 | 2/08/11 | Enrollment Services | Brent Yunek, Eric Puchalski |
| Reviewed on 2/14 and assigned to Enrollment Services Administration. | Complete | |
48266 | 02/07/11 | Planning & Budget | Julie Lance | About $300,000 for a vendor product and consulting | Reviewed om 2/7 and assigned to P&B IT Team | ||
46130 | 12/14/10 | Chancellor's Office | Chief Executive Round Table Database- Build out existing database | Desiree Von Haag |
| Reviewed 01/03 and assigned to Henry Balanza to complete by the end of January, 2011. | |
45354 | 11/23/10 | OIT | Compco- Compco Replacement | Brian Buckler |
| Reviewed 12/6/10. Brian needs business analyst for this project. Get back to Brian on project ranking. | |
45327 | 11/23/10 | DDM and OIT | CampusImaging- Inventory and Survey of Major Imaging Systems on Campus | Penny White |
| Reviewed 12/6/10. Already in progress by Penny. | |
45326 | 11/23/10 | OIT | BITool- Purchase of Business Intelligence Tool | Valerie Jones |
| Reviewed 12/6/10. Marina will follow up along with Valerie. | |
45093 | 11/17/10 | OIT | STRANDEDMAIL- Stop stranded mail | John Mangrich |
| Reviewed 11/22 and approved. | |
44885 | 11/10/10 | Grad Division | GRADUATEADMISSION- Online/Paperless System for Graduate Admission Applicant Review | Ruth Quinnan |
| Reviewed 11/22. Eric P meeting with Eric T. on 11/22 | |
44393 | 10/29/10 | Fiscal Services | FTB- Withold on all non-qualified scholarship and fellowship payments | Linda Sizemore | 1200 hours. | Reviewed 11/22. Assigned to Student Financial Services team. Resources allocated. | |
44330 | 10/29/10 | OIT | ETL- Robust ETL Tool for Data Warehouse and Kuali | Valerie Jones |
| Reviewed 11/1/10. Assigned to Kuali Team. Kuali Team evaluating CloverETL per UC Davis. | |
44289 | 10/28/10 | Student Affairs and Graduate Division | COMMENCE- Unified Commencement Ticketing/Registration System | Barbara Johnson |
| Reviewed 11/1/10. Assigned to GD team. | |
43228 | 10/11/10 | Student Health and | UGSHIP- UCOP administration of Undergrad and Grad student health | Linda Sizemore-Accounting & Fiscal Services | 900 hours | Reviewed 10/18/10. Assigned to SBS team for resources. | |
43069 | 10/07/10 | UCIMC Controller Services | CPO- Capital Purchase Order approval and processing | Wan Tung |
| Reviewed 10/11/10. Deferred to Spring, 2011. | |
42090 | 09/20/10 | Plastic Surgery | PlastSurg- Scanning Plastic Surgery Billing Record | Lisa Hayes-Swartz |
| Reviewed 9/27/2010. Deferred to 2011. | |
39877 | 08/03/10 | Department of Pharma Science | PharmaSciWeb - Customized Web Site to access Payroll/Personnel Database | Rebecca Mack |
| Reviewed 08/23/10. Approved for development. Assigned to | |
39601 | 7/27/10 | Office of Research | Legal Documents - Free-form creation of Legal Documents | Nancy Lewis |
| Reviewed 08/23/10. Approved for development - assigned to OR IT group. | |
38326 | 7/6/10 | Controller's Office | Payroll Certification System - Replace PARs | Rich Andrews |
| Reviewed 7/25/10. Carmen will follow up with Rich and Rebecca. | |
37426 | 6/14/10 | OIT, Security Group | Lee Knutson, Josh Drummond |
| Reviewed 6/21/10. Shohreh will follow up with Brian/Lee to get more details. | ||
36911 | 6/3/10 | Graduate Division | Electronic Forms - PhD II and In-Absentia Registration forms using eDoclite and Kuali Rice Middleware suite. | Eric Taggart | 400 hours | Reviewed on 6/7/10. Assigned to Eric/Ben for implementation. Carmen followup. | |
0282 | 5/15/10 | Pharmaceutical Sciences/Dr. Richard Chamberlin | PharmaWebsite - Pharmaceutical Sciences Web Site Presence in CMS | Brian Buckler | 120 hrs of setup and deployment | Reviewed 6/7/2010. Assigned to Sylvia Bass for coordination. Shohreh followup. | |
0281 | 5/3/10 | Network, Infrastructure, and Desktop Services (OIT) | Brian Buckler |
| Reviewed on 5/10/10. Pending available resource. | ||
0280 | 5/7/10 | SOM - Physician Billing Group (PBG) | Nora Ramirez, Diane Matthews, Penny White, Linh Nguyen | $2,000 | Reviewed 5/1/2010. Assigned to Linh Nguyen. | ||
0279 | 5/3/10 | Student Health | Lorna Marquez, I-rong, Modesto Sevilla, Lucy Zheng |
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0278 | 04/21/10 | Fee Enrollment Working Group (FEWG) | Scott Brinkerhoff, Sheng Huang, Linda Sizemore |
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0277 | 04/21/10 | Office o Financial Aid & Scholarships, Financial Services & OIT | Chris Shultz, Penny Harrell, Linda Sizemore, Edgar Delosangeles |
| Reviewed 5/1/2010. Assigned to I-Rong Lin. | ||
0276 | 04/21/10 | Accounting & Fiscal Services & OIT | Pamela Platz, Dianne Bean, Linda Sizemore |
| Reviewed 5/1/2010. Assigned to I-Rong Lin. | ||
0275 | 04/15/10 | OIT Windows Systems Group | Andrew Laurence |
| Reviewed on 4/19/10. Will be reviewed by Brian R. on 4/26. | ||
0274 | 3/22/10 | Human Resources Center for Emeriti & Retirees (CER) | Database Center for Emeriti and Retirees- Database needed to tract dues, addresses & emails | Jeri Frederick | ($2000?) Estimate 60 hours | Reviewed on 4/12. Pending available resource. | |
0273 | 3/22/10 | Contracts and Grants Office and Budget Office | Rebecca Tangen, Diane Nunes, Long Yeu Shen |
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0272 | 2/9/10 | OIT - AdCom | OIT Consolidated Website Enhancements - OIT website needs to be redesigned to represent and embrace the business and IT values of all the consolidated units. | Marina Arseniev |
| Reviewed and Approved in March | |
0271 | 2/8/10 | Health Affairs Deans Office | Create new ZotMail Process for the Dean's Office of School of Medicine | Penny White, Greg Ackerman |
| Reviewed and Approved in March. | |
0270 | 2/3/10 | OIT - NACS | Webfiles Custom Login- Create a custom login classs in the Xythos Webfiles sustem to use Webauth for authentication//authorization, creatingnew accounts automatically upon first login. | John Mangrich |
| Reviewed and Approved on 4/12. Deferred until September, pending availability of resources. | |
0269 | 1/14/10 | OIT - AdCom | Marina Arseniev, Katya Sadovsky |
| Reviewed and Approved in February. | ||
0268 | 11/19/09 | OIT Security | Isaac Straley, John Lenning | 1 month of security staff time. |
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0267 | 1/7/10 | OIT - AdCom | Rice Installation, Configuration, Customization - configure it to leverage OIT"s existing enterprise infrastructure. | Carmen Roode, Warren Liang |
| Reviewed and Approved in March. | |
0266 | 1/7/10 | OIT - AdCom | EDocLite Evaluation - Evaluate suitability of EDocLite to replace many paper forms | Carmen Roode, Warren Liang |
| Reviewed and Approved in March. | |
0265 | 12/17/09 | Accounting and Fiscal Services | DRS Reference - Adjust DRS input screen to match General Ledger | Victor Cesario |
| Reviewed and Approved in March. | |
0264 | 12/16/09 | Graduate Division | Graduate Commencement Registration - students to register information for Graduate Commencement ceremony | Rachel Kaufman, Eric Taggart, Ben Duong | 200 hrs | Reviewed and Approved in February. | |
0263 | 12/2/09 | Student Financial Services | Statement of Intent to Register-Amount withheld for withdrawl student | Penny Harrell, Lisia Mathias, Pam Platz, Linda Sizemore, I-Rong Lin, Tu Dang | 120 hrs |
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0262 | 12/2/09 | Student Financial Services, Student Registrar | Mid-year registration fee increase - Winter/spring quarter & spring semester 2010 | Elizabeth Bennett, I-Rong Lin and many others | 320 hours | Reviewed and Approved and submitted to SBS Team | |
0261 | 09/15/09 | Student Financial Services | Update Financial Services Web Site - move to Cascade Server | Linda Sizemore, Edgar Deiosangeies, Elaine Wiedeman, Dianne Bean |
| Reviewed, approved, and submitted to SBS Team in January | |
0260 | 09/29/09 | SBS Steering Team | Identify Post 9/11 Veterans in SBS- Mandate from Fed/Veterans Admin. | Adeli Lucie Duron, Elizabeth Bennett, Scott Brinkerhoff, Chris Shultz, Sheng Huang, Sukie Cooper-Franco, Linda Sizemore, I-Rong Lin, Modesto Sevilla, James Hsu | 80 hours * $60/hr =$4,800 | Reviewed and approved on 10/2/09. Submitted to SBS Team | |
0259 | 09/01/09 | SBS Steering Team | Fee Policy for Grad. Student in Absentia Registration- Mandated from UCOP | Ruth Quinnan, Scott Brinkerhoff, Sukie Cooper-Franco, Linda Sizemore, I-Rong Lin, Modesto Sevilla, Tu Dang | 300 hours * $60/hr = $18,000 | Reviewed and approved on 10/2/09 and submitted to SBS Team | |
0258 | 08/25/09 | Accounting | Balance Sheet Financial Class Conversion - Change financial class on 3 balance sheets | Brenda Mathias, Jessica Tseng, Victor Cesario (Acct) |
| Reviewed and approved on 8/30/09 and submitted to FS Team | |
0257 | 07/14/09 | Accounting | GLACIER Access - Streamline request for logon info. | Kristina Reyes, Fay Shores, Brenda Mathias (Acct.) |
| Deferred | |
0256 | 07/07/09 | HR | FastClass - Add option of loading union & HR letters | Dawn McKinley, Maria Teider, Alice Martinez (HR) |
| Not Evaluated |
Prior Fiscal Years Log
2008 - 2009
2007 - 2008
2006 - 2007
2005 - 2006
2004 - 2005
2003 - 2004
2002 - 2003