Page Comparison

Attending: Kian Colestock, Diane Dunn, Ying  Ying Kussman, Jeff Martin, Steve Noh, Eric Puchalski, Paul Sheirich, Eric Taggart, Briandy Walden

Absent: Eric (Kuali Days)

Location: 232 MSTB

ReadyTalk: www.readytalk.com 1-866-740-1260  Conference Code: 8240536

Agenda/Notes:

PMC 2014-2015 Project Plan

1. Project Approval Framework Workstream
   
   1. ServiceNow Implementation Update
      1. Confirm: Initial OIT launch in late November - primary focus on incident management for many OIT groups
         1. ...
      2. https://ucidev.service-now.com/
         1. EricT created PRJ0010155: https://ucidev.service-now.com/nav_to.do?uri=pm_project.do?sys_id=62c7f5c10f10710033cc49bce1050ee5
            1. Having problems organizing tasks
            2. Can't find any way to set workflows/approvals
      3. EricP/Kian looking at PM and portfolio aspects - Comparing SmartSheet and SN
         1. Anything to report?
         Kian preview PM aspects of Service-Now
   2. Jeff and Diane share Project Approval Framework documentation recommendations (project proposal, etc.) for their respective projects (WHS Security, Voicemail)
      
      1. ...
   3. OIT Project Life Cycle Approval - Draft Approval Framework
      1. Ongoing discussion re: What should be required for each phase?
         
         1. Initiation:
            1. OIT Project Proposal
         2. Implementation:
         1. 1. Functional requirements, technical/design/solution specs, project plan with schedule. resource requirements (especially if cross-team involvement is required)
            2. Other groups that may be asked to review the implementation plans:
               1. Security, Architecture Review Board, ...
         2. Go-Live:
         1. 1. Confirmation that products/services to be delivered meet expected requirements/plans/processes
            2. Official customer acceptance and production readiness sign-off
            3. Artifacts to demonstrate proper documentation was completed, required processes were followed, all tasks/issues are adequately closed
            4. Go-live plan, post-production support plan, closeout activities
   4. /wiki/spaces/public/pages/31361236
      
      1. Any suggested changes re: non-software projects?
         1. ...
   5. Current projects to test workflow?
      1. Ready for Initiation:
         1. EricT conducted Project Initiation Review/Approval meeting/wiki/spaces/OITOR/pages/15051423 for the Tick@Lab project on 10-30-2014
      2. Ready for Implementation:
         1. EricT Tick@Lab project should be ready for Project Implementation Review/Approval meeting in next few weeks
      3. Ready for Go Live:
      4. Any other PMC member projects ready to test a step of the approval framework?
         
         1. ...
2. Tools and Resources Workstream
   
   1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
   2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
3. Consultative Project Support Workstream
   1. Kian: Any small/medium OIT projects that could use help/mentorship from a PMC member?
   Other
4. ...Eric preview PM aspects of Service-Now
5. Next Meeting
   1. Friday November 21 1:00pm MSTB 232
   2. ...

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