Facilities Project and Work Status

Asset Tracking and Management:
5/1/2011 - Resource needed to manually enter asset data for HVAC (we have their equipment list).

Tririga Upgrade  
5/1/2011 - Preparing migration scripts for foundation objects in Tririga, such as people, locations, and organizations. Estimated completion: 5/11/2011

Researching best method for migrating data to IBM 10. Data is needed for presenting demos and testing functionality. Estimated completion for implementation: 5/20/2011

FACserv: Managing maintainable space 2/21/2011 - CAD integration tested on FACserv 10. Working on performance improvements and will present recommendations. Feedback will determine the direction for implementing maintainable space: Facilities managed (through CAD) or Capital Planning managed.

Need scheduled date for demo.

Fleet Services - iPool replacement:
4/20/2011 - Identified where we require vendor input during billing process. Submitted list of questions to vendor (why their input is needed), waiting for reply.
Will run April billing in parallel to determine if we can bill without vendor assistance.

*FACserv:Tagging Building Automation:*Addition of Building Automation to the tag shop screen. 5/1/2011 - Screen updated. Business logic implementation in progress. Estimated Completion: 5/7/2011

FACserv Work Order Lifecycle Improvements: Allow the canceling of work. Cleanup of logic for completing, retiring, and closing of work.

completed: 5/1/2011

Internal: Server Consolidation: Move Facilities Tririga servers off of Windows to Unix.

5/1/2011 - Tririga provided scripts that remove technical hurdle for moving servers off of Windows. No date yet set for testing the move.

FACnet inventory and Organization
5/1/2011 - Review and inventory of security, backup, and recovery policies. Ongoing.

Service Agreements and Scheduled Work:

5/1/2011 -
Work schedules complete for:
 1. HVAC
 2. Elevator / Pest Control
 3. Skilled Trades
 4. Irrigation / Grounds

Stephanie-Jean will complete the generation of the service agreement schedules.

Estimated Completion: 6/30/2011

Trip Hazard Report: Investigating performance improvements.Images of before and after work are too high a resolution for displaying in the report.

5/1/2011 - Working with Romina on alternative process for displaying images.

Survey: Online customer survey linking to specific job: Will provide metrics for customer satisfaction

Fleet Services - iPool replacement and application integration for iPool, Mitchell, PetroVend with rest of Facilities.

5/1/2011 - iPool billing in parallel using standard process (requires vendor assistance) and new process (eliminates vendor assistance).  

Internal: Migration of Facilities applications using Sybase to SQL Server:

5/1/2011 - All Facilities applications with a dependency to the campus data warehouse are being migrated and tested on SQL Server.

Estimated Completion: 5/20/2011

Internal: FACnet Workstations: Replacement of current workstations on campus. Researching alternatives to replacement all machines.

Internal: Upgrade Windows Server 2000 boxes: Upgrade to windows 2003 or higher to eliminate security risk of running on 2000.

FSS Estimate Checkbox: Allow users to indicate estimate needed on work and reduce the number of times technicians perform work when customer wanted estimate first.

Timesheet Improvement Process:
Simplification of timesheet. Estimated completion: 5/18/2011