General Billing Information
The review file combines the charges on a job/fau and shows you that consolidated figure. It does not show individual charges. Check by job number and then total the charges.
- Blanket has the correct FAU but it is billing to the wrong FAU -
Most likely it is a Time and Materials Blanket. For time and materials blankets it gets the fau from the job. So fau on the job needs to be fixed.
- Account - Fund combination is invalid and you feel it is valid - Check fmbilling expense_fau table. If invalid check ods datawarehouse. If still invalid then check GL System with Valerie's help. If still invalid advise the user to check with accounting.
- Client want to close out a project. A labor charge is lingering there which was never billed
The charge could not get billed as the PPS for the labor charge was different from the workgroup that performed the work. Just force it in fmbilling to bill by removing the exception so that the job can be closed after user says it is ok to do so.
- Job Funding Type Changed - Adcom to be advised of change. All charges which are in Ready for Upload status automatically get updated with this information. But charges which were FS Uploaded do not. They should be pushed to Invalid Upload, revised. Make sure they reflect the new correct rate for time entries. Then put them back in Ready for Upload. Update fmbilling database with funding type information.
- How do do credits for an Agency Labor Charge? Go to Resources tab of the workorder. Go to Miscellaneous services section. Copy the description of the charge that you wish to credit. Enter a new service with the same description and a negative amount. Click on "Ready for Upload".
- Multiple receiving line items on a po line item - This could have happened when a PO was copied and the PO Line Item stayed on the copied PO. Since the line item summary record remains the same any receiving against the new PO continues to point to the old PO also. To fix it delete the receiving record tied to the copied PO. Revise the new copied PO. Delete the line item and re-add it. Then revise the Receiving record and re-add the PO. A new receiving line item will appear. Receive as usual and issue the Receiving record.
Note : A PO line item has one line item summary record and must have one receiving line item record against the line item summary record if received in full. If partial receiving was done against the PO line item then it would have multiple receiving line items.
- Receiving line items with status Ready for Upload having total amount 0 and quantity received > 0. Send to Shop Stores to fill in the Rate on these Receiving Line Items. To find them use query - select general_name_tristatuscl,general_tricontrolnumbercn,general_triquantityreceivednu,* from triReceivingLineItem
where General_ucireceivedamtttlnu = 0 and general_name_tristatuscl = 'Ready for Upload'