CCCS URL

CCCS can be accessed through ZotPortal › Faculty & Staff › Applications › Restricted Applications › Campus Credit Card System (CCCS).

Department Authorization Setup

The department setup can be looked up through KSAMS or through CCCS › Reports › Department Access Query. Authorization is assigned at the organization code level.

Users with CCCS access can view the reports for the org codes they have been authorized for.

Credit Card Servicer Authorize.Net Transaction Receipt

Authorize.Net is the credit card servicer for CCCS. Credit card collection and processing is outsourced to Authorize.Net

Here is a screenshot of an Authorize.Net transaction receipt email. Important fields have been highlighted for viewing ease.

The fields to take note are:

1. Invoice Number - corresponds to the CCCS Transaction ID
2. Card Holder Name
3. Authorization Timestamp
4. Transaction ID - is the Authorize.Net Transaction ID (which is NOT the CCCS Transaction ID)

These can be used to cross-reference in CCCS.

CCCS Transaction Report

How to Get to CCCS Transaction Report

1. Login to CCCS
2. Go to "Reports" tab
   1. "Transaction Query" should be default report

CCCS Transaction Report Query Parameters

1. Department
   
   1. Select appropriate organization code
2. Transaction Date Range
   
   1. Past month is default
   2. Adjust date range accordingly

   3. The date range must not exceed one month.

   4. It's better to pad at least 1 or 2 days before and after the transaction date in question. For example, if the transaction date is 1/10/2015, the date range could be 1/8/2015 through 1/12/2015. This will help make finding the transaction easier.

3. Transaction Status
   
   1. Default to "ALL"
4. Card Holder Name
   
   1. Optional
   2. Partial search allowed (i.e. first name only, last name only, part of last name, etc.)
   3. Case-insensitive
5. Card Number
   
   1. Optional
   2. Last four digits
6. Program Code
   
   1. Optional

CCCS Transaction Report Results

1. Action
   1. Additional actions available for line item
   2. Magnifying glass is to drill down to details
2. Trans ID
   1. CCCS Transaction ID
   2. Sequential number
3. Program
4. Card Holder
5. Type
6. Card#
   1. Last four digits
7. Status
   1. SUBMITTED
      1. Transaction has been initiated
      2. No status recorded yet
   2. INCOMPLETE
      1. Payment session has timed out
      2. No status recorded
   3. DECLINED
   4. AUTHORIZED
      1. Transaction was successfully authorized
   5. VOIDED
      1. Transaction was voided (same day cancellation)
   6. SETTLED
      1. Transaction was successfully settled with the bank
   7. REFUND
      1. Transaction was partially or fully refunded
      2. To be refunded, the transaction must have been successfully authorized and settled

   8. Successful statuses are: AUTHORIZED, SETTLED.

8. Amount
9. Input Date
   1. Date payment session was intiated
10. Settlement
    1. Date of settlement with the bank

Reconciling Transaction Against Authorize.Net Receipt

On the transaction list result page, the following fields can be used to help identify the transaction that corresponds to the Authorize.Net transaction:

CCCS Transaction Details

When the magnifying glass of the transaction line is pressed, the following screen will be displayed:

CCCS Transaction Details Fields

1. Department
2. Program Code
3. Program
4. Transaction ID
   1. CCCS Transaction ID
5. Transaction Status
6. Batch ID
7. Gateway Unique ID
   1. Department storefront supplied value
8. Servicer Transaction ID
   1. Authorize.Net transaction ID
9. Input By
10. Input Date
11. Settlement Date
12. Card Holder Name
13. Card Type
14. Card Number
15. Amount
16. Authorization Number
17. Authorization Date
18. Account Distribution
    1. Ledger distribution

Reconciling Transaction Details Against Authorize.Net Receipt

On the transaction details page, the following fields can be used to help further identify the transaction that corresponds to the Authorize.Net transaction: