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Overview

LastPass Enterprise is a password management tool created to securely store usernames, passwords, and other data as well. LastPass offers a place to store your information in one place without needing to remember login information for a large number of accounts. The tool also offers the option to generate random passwords and to share them as well. Strong passwords deter people with malicious intent from breaking into an account and stealing your information. 

Getting Started

New Account

  1. To get started, please request an account here: https://applications.oit.uci.edu/LastPass/. Once you enroll a setup e-mail will get sent to the e-mail address associated with your UCINetID. The sign-up e–mail will look partly like this:
    Note: Click to expand
  2. Make sure to log out of all LastPass accounts you are signed into on the device you are using or when you click on the Activate LastPass button, it will show you a "Sign out of all accounts" message. From there, you will be able to create a master password for your account and create a hint for it. When you create a New Master Password, you may get a message from your browser saying it will save your password for you. Make sure to not save it in your browser as anyone would be able to access it.
  3. Once that's completed, a Congratulations message will show and and ask you to install the toolbar. You do not need to install the toolbar, but the toolbar is necessary to access the Account Recovery feature if you lose your master password.
    Note: Click to expand
  4. Login through the toolbar if it's installed, by clicking on the three dots in the red square at the top right corner. This is LastPass's icon.  If you wish to not install the toolbar, visit the LastPass website login page to login.
  5. You will need to setup DUO Security two-factor in order to continue as shown below. If you do not yet have DUO, please follow the instructions located here: DUO User Guide. 
    Note: Click to expand
  6. Please enter in your UCINetID for this field.
  7. Once that's done, another Congratulations message will show up. It'll ask again to install the Browser toolbar. You can ignore that message if you've already installed the toolbar or if you wish to not install it. Click the LastPass icon at the top-right of the browser. and then on the "Open My Vault" option if the toolbar is installed. If not, visit the LastPass website login page to login.
    Note: Click to expand
  8. Log into LastPass with your UCINetID and LastPass Enterprise password. A DUO notification will also be sent to your mobile device to login.
    Note: Click to expand
  9. Click on the toolbar at the top and press on Open my vault. You are now able to access your vault and add items.

LastPass Features

On the top left-hand side, there is a section for more options that list:

  1. Sites
    • This page will have your stored usernames and passwords. By hovering over the Add Site button on the bottom right-hand side, there will be options to Add New Folder, Share Item, Add Secure Note, and Add Site.
  2. Secure Notes
    • This page will store Secure Notes. By hovering over the Add Secure Note button on the bottom right-hand side, the options to Add New Folder and Share Item show up.
  3. Form Fills
    • This page stores the saved form fills for visited sites. To add an entry through this page, click on the Add Form Fill button on the bottom right-hand side.
  4. Sharing Center
    • This page has the Manage Shared Folders, Shared with Others, and Shared with Me tabs. Create a new shared folder by clicking on the bottom right-hand side button.
  5. Security Challenge
    • Clicking this tab will bring you to a new page that will calculate your password security score. When the "Show My Score" button is clicked, your master password will need to be re-entered. Once that's done, your password security score will be calculated and shown. The criteria that are being checked include: 
      • Compromised Passwords
      • Weak Passwords
      • Reused Passwords
      • Old Passwords 

On the bottom left-hand side, there is a section that lists:

  1. Link Account
    • Link Account allows someone to link a personal LastPass account. What this means is that your personal account will appear in a sub-folder in the Enterprise. An administrator will not see what is stored in the personal account.
  2. Account Settings
    • This is where account settings can be configured. Some of the tabs listed are Multifactor options, Trusted Devices, Mobile Devices, etc.
  3. More Options
    • a Side tab will show up and will have two Options: 
      • Advanced: This tab lists several options such as to import or export passwords, to view the History of using LastPass, to setup On Time Passwords, to Generate Secure Passwords, etc. 
      • Help: This tab offers links to LastPass's Help Center, the User Manual, Tutorials on using LastPass, and a Vault Tour.

Clicking on the dropdown at the top-right shows:

  1. Account Settings
    • Account Settings can be changed here.
  2. Help Center
    • Clicking on Help Center leads you to LastPass's documentation.
  3. Attend Webinar
    • A user is able to attend an online webinar by registering here.
  4. Logout
    • This option will logout a user out of their account.

Additional Resources

LastPass Enterprise User Guide

LastPass Videos

FAQ

  1. Who is able to receive a LastPass Enterprise account?
  2. What should the LastPass Enterprise Account be used for?
    • The account should be used to store information related to UC Irvine. When someone leaves the university, the individual will no longer be able to access their Enterprise account.
  3. What if I already have a LastPass account?
    • If you have a Free or Premium LastPass account under a different e-mail address and not your UCINetID@uci.edu address, you can link your personal account to your Enterprise account. The two accounts will remain separate but you will be able to go back and forth between the two vaults. UC Irvine has no access to any information for personal vaults. If someone leaves the university, they won't be able to access the Enterprise account but they'll keep their personal one. 
  4. Can administrators see my information?
    • Administrators are not able to see any usernames, passwords, or secure notes. In order for LastPass Enterprise to be administered, there are a select few administrators who are able to see sites visited. Apart from these people, no one else has any access to information for other accounts. 
  5. How can I reset my master password?
    • If you forget your master password, the Account Recovery feature is available. You will need to have logged in at least once using the LastPass browser toolbar plugin. The OIT Help Desk may be able to assist in resetting the master password. However, you would need to have installed and logged into the LastPass browser toolbar plugin as well for them to help. If you submit a ticket, enter in LastPass Enterprise for the Configuration Item.
  6. What can I do if the Account Recovery Option isn't working?
  7. How can I share passwords?
    • There is the option to share passwords in the console. Shared folders can also be created where users can share passwords between each other. 
  8. Do I or my department have to pay to use LastPass Enterprise?
    • Neither you nor your department needs to pay for using this service.
  9. Is there a mobile version?
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