DRAFT
The following is draft project plan for the UCI PMC for the 2014-2015 year
2014-2015 Objectives
- Design, implement, test and use a project approval process/workflow in ServiceNow that can be used for any type of OIT project
- Collect, refine and communicate PM tools, resources and best practices
- Provide consultative PM support for any identified OIT projects
Workstream Activities
- Project Approval Framework and ServiceNow Workflow
- Review current OIT project approval processes being used my larger groups (Eric P)
- Design approval process and framework that can apply across OIT groups (All)
- Discuss ServiceNow implementations with other UC campuses
- Train PMC members on ServiceNow PM and workflow basics
- Define the OIT Project Approval Process workflow in ServiceNow
- Exercise the process and ServiceNow workflow with a small project
- Refine the ServiceNow workflow as needed
- Develop and execute a communications plan for OIT groups to begin using the process and ServiceNow workflow
- Collect, Refine and Communicate PM Tools and Resources
- Review Eric P's survey results to ID any existing tools and best practices to promote
- Inventory existing tools and resources
- Identify tool/resource gaps re: PM best practices
- Build out the PMC Tools and Resources wiki pages
- Develop additional required tools/resources and link to the PMC Tools and Resources wiki pages
- Develop and execute a communications plan for informing the broader OIT and campus communities about these resources
- PM Consultation for Identified OIT Projects
- Identify projects in need of PM consultation support, including the project lead and stakeholders (Kian)
- Meet with project lead to explore what consultative support would be helpful
- Connect available PMC members as peer-support to those project leads
- Track any essential support activities for later evaluation by the PMC to determine if/how this model could continue/improve
- End-of-year review of any PM consultative support activities and make PMC recommendations for 2015-2016
General
- PMC members work on related activities in addition to their primary work
- Use the wiki and email for effective communication
- Monthly meetings for collaboration and as checkpoints for ensuring progress on activities
Schedule/Plan
| Workstream: Project Approval Framework | ||||
|---|---|---|---|---|
Item # |
Activity | Target/Actual Start Date | Target/Actual End Date |
Notes |
| 1 | ||||
| 1.1 | ||||
| 1.2 | ||||
| 2 | ||||
| 2.1 | ||||
| 3 | ||||
| 3.1 | ||||
| Workstream: Tools and Resources | ||||
|---|---|---|---|---|
Item # |
Activity | Target/Actual Start Date | Target/Actual End Date |
Notes |
| 1 | ||||
| 1.1 | ||||
| 1.2 | ||||
| 2 | ||||
| 2.1 | ||||
| 3 | ||||
| 3.1 | ||||
| Workstream: OIT Project Consultative Support | ||||
|---|---|---|---|---|
Item # |
Activity | Target/Actual Start Date | Target/Actual End Date |
Notes |
| 1 | ||||
| 1.1 | ||||
| 1.2 | ||||
| 2 | ||||
| 2.1 | ||||
| 3 | ||||
| 3.1 | ||||