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References

  • PMO - OIT Project Management Office (currently Kian and Eric P)
  • PRT - OIT Project Review Team (currently Kian, Carmen, Marina, Shohreh)
  • ARB - OIT Architecture Review Board (currently Marina, Carmen, ?)
  • PM - Project Manager of the related project - generally an OIT team manager who works with the business unit co-responsible for the project
  • Stakeholder - Business unit manager co-responsible for the project

Project Approval Workflow Steps in ServiceNow

  1. Submit Project Proposal (PM or stakeholder)
    1. Project Manager or stakeholder submits a project proposal via the ServiceNow project intake form
    2. Submission triggers notification to the PMO (with approve/return/disapprove task?)
  2. Confirm Completeness (PMO)
    1. PMO member reviews project proposal for completeness
      1. Returns to submitter if revisions are needed 
      2. Disapproves if submitter agrees to cancel it
      3. Approves/advances to PRT when proposal is complete
        1. Approve triggers notification to the PRT (with approve/return/disapprove task?)
  3. Review/Approve Project Initiation (PRT)
    1. Project Review Team
  4. Optional - Architecture Review/Approval (ARB)
  5. Review/Approve Project Implementation (PRT)
  6. Review/Approve Project Go-Live (PRT)
  7. Close Project (PM)

 

OIT Projects for exercising the workflow (February 2015)

  • Educational Technologies Team (Briandy)
    • DUE Data & Development - Will ask David P for projects
    • Academic Web Technologies - Will ask David P for projects
  • GD/OR IT Team (Eric T)
    • Kuali Coeus Negotiations Module Implementation
      • Ready for closeout, development and user acceptance completed, go-live on February 12, 2015
    • Kuali Coeus Conflict of Interest Module Implementation
      • In development, targeting go-live in July 2015
    • Research Administration Data Warehouse Phase 1
      • On hold pending personnel resources, expected to start March 1, 2015
    • Tick@Lab Implementation
      • Infrastructure almost setup, product implementation phase to start March 1, 2015
  • Human Resources IT Team (Ying)
    • Greentree Upgrade to Version 8.4
      • Project not yet initiated, but will be soon
    • QuickTemp Rewrite & UCPath Conversion
      • Large project alread in progress with October 2015 target completion
  • UC Path IT Team (Paul)
  • Windows Server Group (Jeff)
    • Police Department File Server Migration
      • Status to be defined
    • Office365 ADFS 2.0 to 3.0 Upgrade
      • Status to be defined
    • Microsoft Server 2003 End of Life Project
      • Implementation in progress, target full completion date not yet defined

 

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