Page Comparison

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1. Project Approval Framework Workstream - OIT Project Life Cycle Approval Framework and PMC - ServiceNow Project Approval Workflow
   Consultative Project Support Workstream
   1. Demo ServiceNow Project Request Intake Form and Project Approval Workflow (Eric P)
      1. PMC Members piloting use of SN Project module
         
         1. List of projects to be put through the SN workflow are here
         2. Kian reiterated - This isn't to start existing projects over from the start - catch-up the workflow to the project's current status and then progress with the approval framework from that point onward
         3. If an existing project doesn't have a formal Proposal Document, just submit whatever useful info is available
      2. Email notifications throughout the workflow should include in-message info on the specific next steps to be conducted
      3. Jeff demo WSG SN Project Dashboard
         1. Reports - Active Projects by Manager with phase detail
      4. Kian showed his dashboard that included the "WSG Dashboard" as one item
      5. Eric T showed one of his portfolio project views
      6. Kian asked each PMC member to setup a report/dashboard for their own scope of project after they get their current projects into SN
      7. Eric P showed Project dashboard
         1. Consider setting up a standard dashboard that shows projects within the three main phase/gates
            1. Refine with info re: in progress, waiting review, etc.
      8. Project creation
         1. Kian: See if there's a way the Project Approval workflows can be triggered when a Project is created (not just when a Service Catalog Project is submitted)
   2. Tools and Resources Workstream
      
      1. Discussion: Ideas for organizing related information on the wiki
         
         1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
         2. Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
      2. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
   3. 1. 1. Tying data to the SN Project record instead of the SN Approval record
      2. Scoring
         1. Kian: We're working to establish Governance Models for each Vice Chancellor level business area where they'll vet scores and rank projects
            1. Intended to help clarify resource priority and resolve conflicts when a team common to multiple projects is needed at the same time
         2. Steve: How will reprioritization be handled?
            1. Can change scoring
         3. Ying: Will the business unit vetting of the scoring/priority be tracked?
            1. Not up front - but once the project gets in the pipeline it will be possible to track changes in the scoring
      3. Should we add a specific flag re: "This project will be tracked via OIT Project Approval Framework"
         1. "Workflow Needed"
            1. Default to N for new Projects, but set it to Y for projects submitted through the project intake form
         2. Paul: Maybe consider a "Draft" State where workflow isn't triggering
            1. All agreed to do that - for brewing or wishlist projects, etc.
         3. Other projects would still be visible to management as needed
      4. Should we require people be specify for the various Project Team Roles and Responsibilities document?
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      5. PMC Project Plan has tracking tasks
      6. May 8 meeting with our ServiceNow rep
   4. Tools and Resources Workstream
      1. Need to decide where should be primary resting place for PM Framework documents and other PMC artifacts
   5. Consultative Project Support Workstream
      1. Status and discussion re: OIT Project Manager recruitment
         1. Floating PM for projects in need
         2. OIT's also considering a floating Business Analyst position
         3. QA's also being built-out
         4. These positions will benefit from more comprehensive tracking of projects in SN
      2. Any small/medium OIT projects that could use help/mentorship from a PMC member? (Kian)
         
   6. Next Meeting
      1. Friday March 20 May 15 1:00pm MSTB 232
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   Action Items:

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