Project Scorecard
- Marina Arseniev (Unlicensed)
- Eric Puchalski
- Carmen E Roode
A key element during the initial review of a project is the Project Scorecard. The scorecard considers and ranks the project in several key areas to help reviewers determine the strategic value, overall impact, and probability of successful completion of the project. Initial values for the scorecard are provided when the project is submitted and the values are adjusted as the review progresses. Keep in mind that a high score does not necessarily mean a high priority for the project–the scorecard is just one factor in determining a project's priority.
The project scorecard considers the project using seven major factors. Each factor represents a portion of the total score with the final score being a number between zero and 100. Each factor receives a rank of zero through five with some factors weighted more heavily than others. The following table lists the seven factors and the weight applied to each.
| Factor | Weight | Description |
|---|---|---|
| Strategic Value | 20% | An indication of how the project addresses the goals of the entire University, UCI campus, or requesting unit. |
| User Priority & Commitment | 5% | An indication of how critical the project is to a department and the project's benefit to to constituents. Includes a measure of the functional unit's engagement and resource allocation for leadership, planning, analysis, testing, etc. |
| Criticality | 20% | A value representing the overall criticality of the project to campus mission. Legal requirements and mandates can drive criticality since these are often accompanied by penalties for noncompliance. |
| Risk Mitigation | 10% | A value representing the overall impact on mitigation of risk factors. When determining risk avoidance, the probability of threats, the vulnerability of the system to those threats, and the impact if the threat occurs, should all be considered. |
| Impact & Visibility | 20% | The relative size of the population that will be impacted by the project. When counting users, students, faculty, and staff are all included. |
| Savings & Efficiency | 15% | The relative value of the project in terms of actual revenue or indirect costs in the form of staff work hours or other efficiencies. |
| Readiness to Move Forward | 10% | The readiness of OIT and the functional unit in terms of active project leadership, available in-house technical expertise, momentum, support, community buy-in, project plan completeness, potential for success, etc. |
A rank is assigned to each factor using a scale of zero to five. A definition of each level is available at Project Scorecard Factors. All projects are evaluated using the same evaluation rating process.
The project scorecard values should be entered into ServiceNow with the rest of the project information. If that is not possible then an Excel workbook template is available.
Project Proposal Process
Overview
Identifying a Project
Submitting a New Project
Project Naming Standard
Process Flow Diagram
Project Proposal Review Process
Project Scorecard
Project Execution & Monitoring
Forms / Templates / Resources
Project Proposal Request Form (MS Word)
OIT's Unified Project Framework
Framework Templates
Frequently Asked Questions
Status Report Templates
Reporting
Project Logs
Project Archives
Committee Membership and Meetings
OIT Project Management Office
/wiki/spaces/adcom/pages/68018776
OIT Architecture Review Board
Project Management Community of Practice