Meeting Notes 12-03-2013: Migrate IIP Content to Wiki

• Reviewed the purpose of the migration project.
• No one knows why the 12/31/2013 deadline for the shutdown of the current IIP site was imposed. Eric suggested checking with Briandy to see if there is a reason for this or if it was arbitrary.

Review current IIP site.

• Define the purpose of the site.
• Review the OIT Groups pages.
  • Can these be replaced by the new OIT Functional Unit pages?

• Reviewed the existing IIP home page (oit.uci.edu/iip) and discussed options for rearranging the content to make it more accessible.
• The purpose of the site is to provide a central place for storing information and links to resources, policies, templates, etc. for OIT staff.
• The Groups section of the current IIP home page contains links to separate pages for groups within OIT functional units. It does not have information on all the OIT groups, nor does it include all OIT functional units. Most of the information that is there, is out of date and needs to be reviewed.
• There was some discussion about eliminating these sections in the new wiki and replacing them with the unit overview pages that were set up in early 2013 for the new OIT wiki. (See: /wiki/spaces/OIT/pages/13762567)

Review templates for OIT Internal wiki.

• Eric provided some hardcopy printouts of several layouts currently being used by various units in OIT.
• These were discussed and the format used by the OIT Projects page was selected as the preferred layout. Using this layout, it will be necessary to maintain the left navigation panel manually, but it offers much more control over how the navigation is presented.
• Eric will prepare a template for this page and instruct Nancy and David on how to use it.

Decide on what should be on the home page.

• Discussed how to design an index (site map) for the new wiki pages. Nyma agreed to type up the initial index and route it via email for review.
• There was also some discussion about how much of the new wiki pages should be private vs. public. Currently all of IIP requires authentication for access. Eric will talk with Marie and see if she has something in mind.

Determine who will be doing what.

• Talked about who will be involved and to what extent. There is some confusion about how much of the IIP site this particular project team is responsible for. Eric said he would talk with Marie to get that settled.
• Nyma, Nancy, and David will be responsible for getting IIP pages reviewed and migrating content.
• Eric will assist with organizing the wiki space and setting up templates for various documents.