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UCI-OIT PMC Planning Meeting 08-11-2014
UCI-OIT PMC Planning Meeting 08-11-2014
- Eric Taggart
Owned by Eric Taggart
Attending: Jeff Martin, Eric Taggart
Absent:
Agenda/Notes:
- Review ET's cleaned-up PMC goals/objectives
- Jeff
- PMO organization - 3 models (PMBOK), let's follow the lightweight route for now
- Jeff will email names of models
- ET didn't up yet, but will and then email Jeff for review
- Jeff
- Propose a Project Plan or Roadmap for this group over the next year to meet objectives
- Workstreams
- PM Workflow in ServiceNow
- Fit-gap between OIT project approval process and actual project practices (from the survey)
- Collect/refine/communicate tools/resources
- PM consultation for projects in need
- PM Workflow in ServiceNow
- Activities
- Monthly meeting
- Need to draft initial activities for each workstream
- Template (Wiki, word doc, MS Project)
- Wiki, not sure if there's a good wiki template/model to follow
- Look around for one
- ET will ask EricP for any suggestions
- Wiki, not sure if there's a good wiki template/model to follow
- Workstreams
- Consider asking PMC members to all take the UCLC ITIL foundation courses to help establish common understanding/language for ITSM concepts/practices
- Jeff: Yes, let's suggest it. Organize as one of the acitivities in the PM Framework workstream
- How can we better use PMBOK and ITSM/ITIL terminology?
- What to call the desired project approval process/framework?
- What's the PMBOK/ITSM corollary?
- Not sure - Jeff will investigate language to use
- Align with PM Life Cycle phases
- Initiation: what do we need and why do we need to do it: Review, Approve to go on
- Planning: Plan and propose an implementation: Review, approve to go on
- Execution: Execute the implementation plan, but stop before final go live for review and go-live approval
- ensure docs, process, tasks issues closed
- Iterate as needed in phases for more complex projeccts
- OIT Project Life Cycle Approvals
- Align with PM Life Cycle phases
- Not sure - Jeff will investigate language to use
- Project Review/Approval
- Initiation, Implementation, Go Live
- What's the PMBOK/ITSM corollary?
- Eric P investigate other UC campus willing to do SN ReadyTalk
- ET will check-in
- What do we want to see?
- Jeff
- What's their local PM/governance like (outside of SN and/or within SN)?
- How are projects submitted, reviewed, approved, etc. - what's their human workflow like w/ SN and how are they interacting with it
- How would they rate their own PMO maturity level
- How have they organized SN (just the key skeleton, not all the details)
- What's the scope of how they're using it (modules, features, campus units, etc.)
- What's their local PM/governance like (outside of SN and/or within SN)?
- Jeff
- 08-22-2014 PMC Meeting Agenda
- Review PMC 2014-2015 Project Plan
- Review results of Eric P's PM survey for best practices and tools we might recommend
- SN update
- UCI progress
- Investigation of other campuses
- reviiew