Procedure:

• With the exception of the microphone receivers the cabinet equipment (including the PC on the bottom shelf) are to remain powered on at all times.

• To use room:

  • Unlock the front door of the cabinet using the keys (in the key box in SL205)

  • Power on the projectors and camera by activating the wall touch panel (see unlock code in 1Password “LL Event Space Audio-Visual Equipment wall plate Code”)

  • You can then lower the 2 projector screens from the touch panel

  • Methods of screen sharing:

    • Use the wall HDMI port: Connect HDMI cable from a laptop to the wall port (near the screens, the HDMI port on the wall near the AV cabinet is an output). In this scenario, select the wall plate input on the touch panel.

    • Use the PC in the podium: You can pull out the wireless mouse and keyboard to use the PC in the podium (make sure it is powered on) and use the monitor on top of the AV cabinet. Sign in using the guest account. To access the system (and to preview the video camera) open Firefox and enter in the IP 128.195.178.91, enter in the admin password in 1Password. Select PC on the touch panel. Note that you can remotely connect to 128.195.178.91 from a different computer if you want to present from the PC, otherwise the PC can be used to monitor the video when the user is not using the PC as the display source.

    • Use HDMI cable on the AV cabinet:. You can connect a laptop to the HDMI cable that is on top of the AV cabinet. Choose the correct input source from the wall touch panel.

  • Connecting the microphones:

    • The microphones are numbered, so power on the corresponding microphone receivers that you plan on using.

  • Playing music through the ceiling speakers (for example before and/or after a presentation), Connect your device audio output to the 1/8” stereo audio cable on the top of the AV cabinet. Use your device (smart phone, iPad, laptop, etc.) to adjust the audio output volume.

  • Recording video from the room camera:

    • To record video make sure the low profile USB thumb drive is inserted in the front USB port of the Video recording component (you will later move it to the AV cabinet PC to examine the video on it). Once the thumb drive is inserted, it takes about 10 seconds for the USB drive to be recognized.

    • Press the “Start Recording” button (it will take about 10 seconds for the recording to start). Note that the "Start Recording" button just blinks while recording. When done recording video press the "Stop Recording" button (which continues to blink indefinitely even after done stopping the recording). Stopping the recording only takes a few seconds, and then the USB thumb drive in the video recorder component can be removed to check the video.

    • Put the USB thumb drive from the video recorder unit into the AV cabinet PC USB port (or a laptop, etc), and make sure the video was saved, double click on the video file and open it in VLC to confirm that it looks correct.

    • Note that the audio recorded is from the microphones and optional external audio cable. If this audio does not seem loud enough you can adjust the audio levels on the Configuration Tab on the web interface. Note that the mute next to the camera image does need to be checked because no audio is coming from the camera.

  • Moving the camera

    • There is a remote control in the cabinet that can change the PTZ controls on the camera, although you need to be in front of the camera for the remote control to work.

    • You can use the wall panel controls. Note that to see the camera move in real-time you need to switch the monitor source from the DisplayPort input to the HDMI input (from the Extron video capture device HDMI output).

  • When done:

    • Power off the touch panel (this will automatically raise the two projector screens)

    • Power off the microphone receivers

    • Lock the front door of the cabinet

Networks:

Cabinet computer: LIB-PUBC001 128.195.178.92

Web server (Extron): 128.195.178.91

Podium network wall jack: UCI Wired Mobile Network (128.200.199.0/24)

Troubleshooting:

• Problem: Video Preview freezes

  • Solution: refresh the browser

• Problem: Microphone will not connect to its associated receiver

  • Solution:

  • Connecting (Syncing) a wireless microphone to a wireless receiver

    

  • To connect (sync) a wireless microphone to a wireless receiver so that they have the same frequency (channel)

  • find the little red IR window on the microphone and align it to face the little red IR window on the particular receiver you want to connect it to

  • press the "sync" button on the receiver

  • you should see the text "SYNC" and when the IR signals reach each other "GOOD"

Invoice and Equipment tag list:

Extron SMP 111 Streaming Recorder’s MAC address & serial number:

MAC (00-05-A6-29-28-11)

Serial Number (A2XDURP)