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UCI-OIT PMC Meeting - 12-11-2015

UCI-OIT PMC Meeting - 12-11-2015

Owned by Eric Puchalski
Last updated: Dec 11, 2015 by Jeff Martin

Attending: 

Location: MSTB 232

Agenda:

  1. Quantifying cost of new projects
    1. Hard and soft costs, minimum and worst case, etc.
    2. Previous attempts to do this:
      1. Financial Impact section of Project Proposal
      2. Project Ranking Tool
      3. High-Level Cost/Benefit Analysis
  2. Rules for email notifying assignees on project tasks:
    1. Assigned To is changed and project is active (State is "Open" or "Work in Progress").
    2. New task added to an active project.
    3. When a project moves from inactive to active are all task assignees notified?
    4. Other

Notes:

  • Thoughts from group on overall PM efforts for group.
    • Information about implementation needs to be announced in more clear manners to the masses.
    • The intent for SN is to help facilitate conversations and decisions around shared resources.
    • Areas of redundancy need to move to ServiceNow - the more centralized, the more useful.
    • Casualties cited from SN implementation (so far)
      • 2 year road map creation
      • Critical Staffing Needs reports. 
      • 30/60/90 Security Initiatives moving into SN.
    • To date, the PMC has accomplished a good deal of initiatives that were previously unaddressed.
  • Question for PMC to address regarding addressing conflicting project resources:
    • On conflicting projects, how should OIT consider sizing of different kinds to determine which project should take priority?
    • There is a need for a trigger to flag conflicting project resources. What is the process of implementing that and what are the elements that is driven by?
  • Rules for email notifying assignees on project tasks - Update from Eric with Questions for group
    • At what point do we want to generate an email?
      • The group agrees - When a project becomes 'Work In Progress' and assigned.
    • What do we do when a task is reassigned?
      • The group agrees - A notification goes out to the new assigned person. 

 

Action Items: 

  • By the next meeting, the group will explore the different options for flagging conflicting projects so they can be identified to discuss with directors to negotiate which project will take priority.