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Email Notification Template

(info) Green texts surrounded by < > are dynamically generated through the application

Email Type

Subject

Template

Updated Date

Update By

New Award
** First emails for active awards

Award Subject to ARRA Reporting

  Award No. <award.awardNum.awardNum/>
  Funding Agency: <award.fundingAgencyCode/> - <award.fundingAgencyName/>
  Award Amount: <award.awardAmount/>
  Award Date: <award.awardDate/>

  Your award no. <award.awardNum.awardNum/> is an ARRA award that is subject to special reporting
  requirements.

  You will need to complete all federally mandated reporting on a quarterly basis.  To facilitate
  this reporting, UCI has created an ARRA Reporting Web Tool that consolidates report data from Sponsored
  Projects, Accounting, and the academic department/research unit.  You or your department administrator
  should log on to <app-url/> and complete the required information by the close of
  business on <award.reportPeriod.departmentCutoffDate/>.

  IMPORTANT INFORMATION FOR THE <litearl-report-period-months/> REPORTING PERIOD:

  * UCI uses the "Best Available Data Model" to fulfill its reporting obligations to the federal
  government under the Recovery Act.  This means that UCI uses the best data available prior to the opening
  of the quarterly reporting window to prepare its reports.  Because the data required to be reported is
  managed across many data systems and these systems are updated and data validations are performed at various
  times, please use the following to determine how to complete the information required by the
  ARRA Reporting Web Tool:

    Project Completion - The status of the project (i.e., Not Started, Less than 50% completed, Completed 50%
    or more, or Fully Completed) should be reported through the end of the Recovery Act reporting quarter (March,
    June, September or December, as appropriate).

    Subrecipient information and vendor payments should be reported from the start date of the award through the
    end of the second month of the Recovery Act reporting quarter (i.e., February, May, August or November, as appropriate).
    The final data for the February 2010 general ledger should be available on <award.reportPeriod.financialMonthendDate/>.

    Expenditure, invoice and other financial information (reported by Accounting) should be reported from the
    start date of the award through the end of the second month of the Recovery Act reporting quarter.

    Jobs should be reported as described in the updated guidance provided in ARRA Reporting Frequently Asked Questions
    Nos. 15 - 19 (<faq-15-url/>).  Please read the responses to these questions
    in their entirety to ensure that the reporting of jobs is consistent with UCI's reporting model.

  If you have questions related to the reporting requirements on this award, please go to the ARRA
  information page at <faq-url/>

  or contact <admin-contact/>.

  ARRA Report Administrator 

3/12/2010

Bruce Morgan

Award Reminder

Reminder ARRA Reporting Due
<award.reportPeriod.departmentCutoffDate/>

Please remember that the quarterly report for your ARRA award no. <award.awardNum.awardNum/>
  is due on <award.reportPeriod.departmentCutoffDate/>.

  Please log on to <app-url/>
  and complete all required information by the close of business on <award.reportPeriod.departmentCutoffDate/>.  If you have
  questions related to the reporting requirements on this award, please go to the ARRA information page at
  <faq-url/>

  or contact <admin-contact/>.

  ARRA Report Administrator 

09/15/2009

Evelyn McNally

Deadline Warning

ARRA Report Due Immediately

A review of the UCI ARRA Reporting Web Tool indicated that the report for your ARRA
  award no. <award.awardNum.awardNum/> is not yet complete.  Please remember to log on to
  <app-url/> and complete all required information by the close of business on <award.reportPeriod.departmentCutoffDate/>.

  If you have questions related to the reporting requirements on this award, please go to
  the ARRA information page at <faq-url/>

  or contact <admin-contact/>.

  If you are having difficulty with securing information from your subrecipients, please
  contact <admin-contact/>
  or the Senior Contract and Grant Officer (<cg-unit-url/>)
  assigned to your unit to coordinate assistance.

  Please note that this report is a mandatory requirement for all recipients of American Recovery and
  Reinvestment Act of 2009 funds.  UCI is committed to assisting its principal investigators and unit
  administrators with this report, as failure to submit the required information by the deadline established
  by the federal government could jeopardize funding for this award, as well as all ARRA funding for UCI.

  ARRA Report Administrator 

3/12/2010

Bruce Morgan

Reset Status

ARRA Award Status Reset

Your award no. <award.awardNum.awardNum/> status has been reset to <status-type/>.

  Please log on to <app-url/>
  and complete the required information prior to <award.reportPeriod.departmentCutoffDate/>.

  ARRA Report Administrator 

10/12/2009

Samuel Wong

Report Revise

ARRA Report Correction

The data in your ARRA report for award no. <award.awardNum.awardNum/> has been reviewed
  by the ARRA Administrator and revisions are required.  Please log on to
  <app-url/> and revise the required sections.

  Please note that all ARRA reporting must be completed by <award.reportPeriod.departmentCutoffDate/>.

  Revision reason:
  <comment />

  ARRA Report Administrator

09/15/2009

Evelyn McNally

Admin Summary

ARRA Report Summary (Work In Progress) List <now-date/>

The following ARRA Reports are still in WORK IN PROGRESS for the reporting
  period <current-period/> , please check their status and contact the department.

  Number of ARRA Report Pending: <report-list-num/>

<report-list/>

  You can access the report detail information in:
  <summary-url/>

  ARRA Report Administrator 

10/12/2009

Samuel Wong

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