Pre Award SOPs
Purpose: To have consistent workflow for starting and managing awards pre and post.
Definitions
KC – Kuali Coeus - workflow program
PI - Principal Investigator
WIKI – website for documentation and information
LOI - Letter of Intent
LOS – Letter of support
COI - Conflict of Interest
F&A – Facilities and Administration AKA overhead (OH)
MMG – Microbiology and Molecular Genetics
MBB – Microbiology and Biochemistry
Workflow
1. Receive documents from sponsor or PI
2. Create folder in share drive or wiki (copy original documents)
3. Create/Draft Documents
- a) Justification
- b) Supply list*
- c) Equipment list*
- d) Salary and benefits sheet
- e) Budget
- f) LOI – Letter of intent
- g) LOS – Letter of support
4. Provide documents to Deans office Joseph Garrido (j.garrido@uci.edu) 949-824-7413 (MMG & MBB)
- a. Deans office creates KC document (add you as aggregator)
- b. Respond to questions in KC
- c. Attach draft documents in KC
- d. Complete budget estimate attach to KC document and calculate F&A
4. Notify department and provide copies
5. Post award MMG is Kimberly Smith Lyons smithkl@uci.edu for NIH and grants
6. Post award MBB is Kathleen Gustafson for NIH and grants
7. Post Award Endowments Sentelle Eubanks sentelle@uci.edu
As approvals and permits are received, please email to UCI-Malaria-Initiative@uci.edu
You can email your approved documents to: UCI-Malaria-Initiative@uci.edu