Scheduled Emails

new_award

New Award created
8/01

arbitrary date

12/03/2009

New ARRA Award, users have access to report

Department, PI
 

report_reminder

One month prior to last day of Reporting
2 weeks prior
1 week prioir

8/30/2009,
9/16/2009,
9/23/2009

days after report period being
(can be schedule to send more frequently)

12/10/2009...
more

Email to Department and PI that information must be completed by last day of reporting period (9/30/2009)

Department, PI

warning_email

Last day of reporting for 10 days (end of report period)

9/30 x days after the financial data date until all reports submmited

12/18/2009 - 1001/10/2009 2010
(optional turn off during the break)

WARNING Email - Department and PI must have completed their sections

Department, PI, C&G

Per-Request Emails

report_revise

Report is revised by Administrator

when report is revised

Administrator rejected report and request Department to make modification

Department, PI

report_reset

Report status is reset by Administrator

when report status is reset

Administrator reset status of report for Department to make modification

Department, PI

sent_federal

disabled

Report marked as uploaded
10/5/2009 - 10/10/2009

when report is marked as uploaded

Administrator mark report as uploaded

currently disabled as reports seem to be updated and re-upload more often than expected

Department, PI
 

admin_summary

Last day 25 days from end of reporting till 10 days

9/30/2009 - 10/10/2009

Summary email of all report not yet submitted

Administrator

accounting_summary

5th calendar day of the month till report end day

10/5/2009 - 10/10/2009 (1/10/2010)
until last

12/18/2009 - 01/10/2010
(optional turn off during the break)

Summary email of all report not yet completed by Accounting Reviewer
Administrator,
Accounting Reviewer submitted

Administrators