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Functions within tree level must have the same hierarchy | For PAL and FS/EDL, PPS functions all hierarchies must match within each category (tree level/folder). Close window and double-check that that hierarchies match for these functions, also check if user has existing access to these functions for a different hierarchy. |
Hierarchy is a subset of an existing hierarchy | User already has access to another level of this hierarchy. |
Duplicate Hierarchy | User already has access to this function/hierarchy combination |
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To modify privileges for any employee click the ‘Add/Modify’ link. Use the Search Function as illustrated above. A screen displaying the current privileges for that employee will display. Select the privileges you wish to modify by clicking the check box next to the privilege. If you do not have access to modify a privilege the check box will not display. After you have made your selections, click the Next button.
The privileges you have selected will be displayed under the employee’s name. From this page you can modify the hierarchy rights by selecting the appropriate code. If you wish to delete a privilege by either selecting the appropriate check box next to the existing privilege or changing the hierarchy code.
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If an error appears when pressing the Proceed button, click the Close button and correct the error on the ‘Access Modification’ screen.
Error Messages (Red)
Functions within tree level must have the same hierarchy | For PAL FS/EDL and PPS functions all hierarchies must match within each category (tree level/folder). Close window and double-check that that hierarchies match for these functions, also check if user has existing access to these functions for a different hierarchy. |
Hierarchy is a subset of an existing hierarchy | User already has access to another level of this hierarchy. |
Duplicate Hierarchy | User already has access to this function/hierarchy combination |
Warning Messages (Green)
Access pending eLoginELogin | User must complete the eLogin process before access is released from a pending state. |
Access pending training | User must complete training before access is released from a pending state. |
Access pending central office approval | User must get central office approval before access is released from a pending state. Contact the central office approver to get this approval. |
Once all privileges have been submitted for an employee, the screen will refresh and display a complete list of rights you have assigned. Click the Print button if you would like a paper copy for your records.
If there are any error messages (red) Error or Warning Messages on this screen, print this screen and contact the AdCom OIT Help Desk at (949) 824-8500 2222 immediately so that this error can be addressed.
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To copy privileges to any employee click the ‘Copy’ link. Use the Search Function as illustrated above to search for the desired employee you wish to grant access to. A screen will appear with a second Search Function allowing you to select the employee you wish to copy access from. Search as illustrated above, and then select the date that this user’s access was valid.
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Tip: If the user you are copying from has been cancelled in SAMS, you must select the date that this user was cancelled in SAMS. For example, if Jane Doe was cancelled in SAMS on 01/01/2005, you must enter this date when copying her access to your new employee.
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The privileges to be copied will be displayed under the employee’s name. Here you can modify the hierarchy/home department rights by selecting the appropriate code. If you wish to delete a privilege then click the check box next to the existing privilege.
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If you wish to reinstate the user’s access, click on the Reinstate Access option. A message will display confirming your decision, with the user’s current access displayed below. Click ‘Yes’ to confirm and ‘No’ to cancel.
If you wish to cancel the user, click on the ‘Complete Cancellation’ option. This will take you to the Cancel Access function. Please refer to the ‘Canceling Access’ section below for complete instructions.
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If you wish to delete all existing access for an employee click the ‘Cancel Account’ link. Use the Search Function as illustrated above. A message will display confirming your decision, with the user’s current access displayed below. Click ‘Yes’ to confirm and ‘No’ to cancel.
Printers
In order for your staff to print documents from the IBM mainframe Personal Payroll System they must be set up for remote printing.
You can assign a printer easily by using the Search Function as illustrated above to locate your employee. If the employee is already set up to an existing remote printer, the printer identification number will be displayed in the text box. If you know the printer identification number you wish to assign, you can enter it in the Printer ID field and click ‘Update’.
If you do not know the printer identification but know of another employee who is remote printing to the desired printer you can use the Remote Printer search on the right. This works just like the employee Search Function. Once the desired employee is located their information is displayed on the screen. Click the ‘Printer ID’ link to set the Printer ID for your current employee. This will update the previous window with the Printer ID. If this is correct, click ‘Update’ to submit the change.
To clear the assigned Printer ID for an employee you can click on Reset. This will remove the assigned Printer ID for the active employee, and reset the printer back to the original if they already had a printer defined.
You can easily configure other employee printer privileges by clicking the ‘New Search’ link. This will load the Search Function.
You will then log into the UCOP Payroll Personnel System with your IR User Id which is generated when Payroll Access has been granted by your DSA or you're giving PPS access to your Client. , You would then enter Password. If you do not have a PPS password, contact OIT Help Desk at (949) 824-2222 or submit a Service Now Ticket, we would be happy to assist you.
You will then need to go into the UCOP Payroll Personnel System, the Main Menu and select CICSPP9 – CICS IRVINE PROD
In Next Function Type: PRNT and press enter.
To select a printer, place the cursor on the appropriate line and press Enter.
(do *not* type an S; the S will appear after you press Enter)
Below are Function Keys, you may need to do an F8 to forward in search of your printer id. On the right side put cursor over your IR which is the same as U printer id example: in SAMS it is u757, but in PPS you would be searching for IR757.
Press enter and then update. It will create an S as Selected and you will now be able to print PPS Idocs or Payroll reports needed to your selected printer.
