Email Notification Schedule

...

Currently the emails notificaiton is hold off for this report period until confirmed with Evelyn for the schedule
Reporting period of 12/31/2009
Email Type
When to send emal
Example Time
Event Note
Recipients

Scheduled Emails

new_award
New Award created

arbitrary date
8 12/0103/2009
New ARRA Award, users have access to report
Department, PI

report_reminder
One month prior to last day of Reporting
2 weeks prior
1 week prioir
8/30/2009,
9/16/2009,
9/23/2009 days after report period being
(can be schedule to send more frequently)
12/10/2009...
more
Email to Department and PI that information must be completed by last day of reporting period (9/30/2009)
Department, PI

warning_email
Last day of reporting for 10 days (end of report period)
9/30 x days after the financial data date until all reports submmited
12/18/2009 - 1001/10/2009 2010
(optional turn off during the break)
WARNING Email - Department and PI must have completed their sections
Department, PI, C&G

Per-Request Emails

report_revise
Report is revised by Administrator
when report is revised
Administrator rejected report and request Department to make modification
Department, PI

report_reset
Report status is reset by Administrator
when report status is reset
Administrator reset status of report for Department to make modification
Department, PI

sent_federal

disabled
Report marked as uploaded
10/5/2009 - 10/10/2009
when report is marked as uploaded
Administrator mark report as uploaded

currently disabled as reports seem to be updated and re-upload more often than expected
Department, PI

...

Email Type	When to send emal	Example Time	Event Note	Recipients
new admin_award	New Award created	8/01/2009	New ARRA Award, users have access to report	Department, PI
report_reminder	One month prior to last day of Reporting 2 weeks prior 1 week prioir	8/30/2009, 9/16/2009, 9/23/2009	Email to Department and PI that information must be completed by last day of reporting period (9/30/2009)	Department, PI
warning_email	Last day of reporting for 10 days (end of report period)	9/30/2009 - 10/10/2009	WARNING Email - Department and PI must have completed their sections	Department, PI, C&G
report_revise	Report is revised by Administrator	when report is revised	Administrator rejected report and request Department to make modification	Department, PI
report_reset	Report status is reset by Administrator	when report status is reset	Administrator reset status of report for Department to make modification	Department, PI
sent_federal	Report marked as uploaded	10/5/2009 - 10/10/2009	Administrator mark report as uploaded	Department, PI
					summary	25 days from end of reporting (1/10/2010) until last	12/18/2009 - 01/10/2010 *(optional turn off during the break)*	Summary email of all report not yet submitted	Administrators

Email Type	When to send emal	Example Time	Event Note	Recipients
	Scheduled Emails
new_award	New Award created *arbitrary date*	8 12/0103/2009	New ARRA Award, users have access to report	Department, PI
report_reminder	One month prior to last day of Reporting 2 weeks prior 1 week prioir	8/30/2009, 9/16/2009, 9/23/2009 days after report period being (can be schedule to send more frequently)	12/10/2009... more	Email to Department and PI that information must be completed by last day of reporting period (9/30/2009)	Department, PI
warning_email	Last day of reporting for 10 days (end of report period)	9/30 x days after the financial data date until all reports submmited	12/18/2009 - 1001/10/2009 2010 *(optional turn off during the break)*	WARNING Email - Department and PI must have completed their sections	Department, PI, C&G
	Per-Request Emails
report_revise	Report is revised by Administrator	when report is revised	Administrator rejected report and request Department to make modification	Department, PI
report_reset	Report status is reset by Administrator	when report status is reset	Administrator reset status of report for Department to make modification	Department, PI
sent_federal *disabled*	Report marked as uploaded 10/5/2009 - 10/10/2009	when report is marked as uploaded	Administrator mark report as uploaded *currently disabled as reports seem to be updated and re-upload more often than expected*	Department, PI