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Current as of February 7, 2013
| CAMPUS Document Type Code | Document Type | Description | Comment | Initiate | Special Condition Routing | Special Condition Routing | Sub-Account RevieweReviewer | *Account Review | Oraganization Organization Review | Special Condition Routing | Special Condition Routing | Sub-Fund Review | Award | Special Condition Routing | Campus | Special Condition Routing | FINAL | ||||||||||||||||||||||||||
| Maintenance e-Doc | FSSM | Simple Maiintenance Documents | Base=central users only | (44) Manager* | |||||||||||||||||||||||||||||||||||||||
| ACCT | Account Maintenance | Maintenance documents | Add role 36 to Account Maintenance Document WF by Subfund | (54) Financial Sys User | FINAL | ACCT | Account Maintenance | (54) Financial Sys User(41) Fiscal Officer NOT in TST | (7) Organization Reviewer | (36) University Admin Budget Manager (except C&G) | Plant COA, Acct Nbr Edit - (46) Plant Fund Accountant only if Plant | (4139) Fiscal Officer CG Processor (Derived from Acct) | (48) Sub-Fund Reviewer | (39) CG Processor | Chart-(determination from KC if routing should include GA) insert special conditions if identified | General Accounting Reviewer New Role All Documents | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (DerivedManager | FINAL | ||||||||||||||||||||||||
| SUB ACCT (SACC) | FINALAccount Maintenance | ORGN | Organization Maintenance documents | Add role 39 to SUB Account SACC WF | (54) Financial Sys User | (41) Fiscal Officer | (7) Org Organization Reviewer | (39) CG Processor if C&G Account | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (Derived) | FINAL | OBJT | Object Code | FINAL | |||||||||||||||||||||||||||||
| ORGN | Organization Maintenance | Maintenance documents - Business Process Ad Hoc to KC | Added Role 36 to Organization Maintenance Document WF | (54) Financial Sys User | (7) Org Organization Reviewer | (36) University Admin Budget Manager IN WF TST | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (Derived)Manager | FINAL | ||||||||||||||||||||||||||||||||||
| OBJT | KIM | Rice Documents | Base=central users only | (51) Technical AdministratorObject Code | Maintenance documents | Approved 12-18-2012 | (54) Financial Sys User | (7) Organization Reviewer | (36) University Admin Budget Manager | General Accounting Reviewer (New Role) | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Manager | FINAL | ||||||||||||||||||||||||||||||
| Financial Transaction e-Doc | SUB OBJT (SOBJ) | Object Code | Maintenance documents | (54) Financial Sys User | (41) Fiscal Officer | (7) Organization Reviewer | FP Receipting Documents | FINAL | |||||||||||||||||||||||||||||||||||
| PCDH | Pal Card | Maintenance document (contribution from U of A) Elana | P Card Holder Maintenance Document - No Current Routing in TST WF | (1002) P Card Administrator | AD | Advance Deposit | FINAL | ||||||||||||||||||||||||||||||||||||
| PROJECT (PROJ) | Project Code | Maintenance documents | Organization Flex Field | (54) Financial Sys User | (7) Organization Reviewer | FINAL | |||||||||||||||||||||||||||||||||||||
| CRKIM | Cash ReceiptRice Documents | Anyone other than 11 Cash Manager | Base=central users only | (1151) Cash MgrTechnical Administrator | FINAL | CMD | Cash Management | 11 Cash Manager (initiator campus) | FINAL | ||||||||||||||||||||||||||||||||||
| Financial Transaction e-Doc | FINAL | CCR | Credit Card Receipt | (54) Financial Sys User | |||||||||||||||||||||||||||||||||||||||
| FP Receipting Documents | FINAL | FP Budget Document | |||||||||||||||||||||||||||||||||||||||||
| AD | BA | Budget Adjustment | Advance Deposit | Records deposits that go directly to the bank without being verified through the normal cash receipts process. This document enables distribution of the amount received to the appropriate accounts in the financial system. | (54) Financial Sys User | Cash Manager (11) in TST WF | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG ProcessorGeneral Accounting Reviewer (New Role) | FINAL | ||||||||||||||||||||||||||||||||
| FP Disbursement DocumentsBudget Document | |||||||||||||||||||||||||||||||||||||||||||
| DV | Disbursement Voucher | BA | Budget Adjustment | Budget office will not review - there will be restrictions on transactions between funds | Removed C & G | (54) Financial Sys User(26) Purchasing Processor | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Emp Ind, Tax Ctrl Cd, Alien Ind - (50) Tax Mgr | (48) Sub-Fund Reviewer Victor | (39) CG Processor | Payment Reason - (15) Travel Manager | Campus-(12) Disb Mgr | Payment Method - (70) Disb Method Mgr* | FINAL | ND | Non-Check Disbursement | (54) Financial Sys Userif C&G Account in TST WF | FINAL | ||||||||||||||||||||||||
| FP Disbursement Documents | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | |||||||||||||||||||||||||||||||||||||||
| FINALDV | IB | Internal Billing | Disbursement Voucher | Processes payments that are not transacted through the Accounts Payable/Purchasing module of the KFS. | Remove roles 15, 26 and 39 from DV WF | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer50) Tax Manager | FINAL | IBFR (UCI) | Internal Billing for Fabrication (UCI) | Used to collect labor cost associated with fabrication; Equipment Office will review at the final node | (54) Financial Sys User | (39) CG Processor if C&G Account in TST WF | (29) AP Manager Exempt Flag marked on PCDO | (12) Disbursement Manager | Payment Method - (70) Disbursement Method Manager | FINAL | ||||||||||||||||||||||||
| ND | Non-Check Disbursement | Records charges or debits directly assessed to an institution’s bank accounts. It is used primarily by the Tax and Treasury Accounting areas to record wire transfers, foreign drafts, etc. | Central Office Only General Accounting | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) located in GA | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (4) Asset ManagerC & G in TST WF | (39) CG Processor if C&G Account in TST WF | SB | Service Billing | (13) Service Bill ProcessorFINAL | |||||||||||||||||||||||||||||||
| ICT | Inter Campus Transfer | Inter Campus Transfer | InterCampus Transfer/Billing formerly TOEI Document not in TST | (54) Financial Sys User | (41) Fiscal Officer | (28) Accounting Reviewer | General Accounting Reviewer | (48) Sub-Fund Reviewer C & G | FINAL | ||||||||||||||||||||||||||||||||||
| FP Distribution/Transfer Documents | |||||||||||||||||||||||||||||||||||||||||||
| DI | Distribution of Income and ExpenseIB | Internal Billing | Bills for goods or services provided by one institution’s department to another institution’s department, reflecting income to the provider and expense to the customer. | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer (39) CG Processorin TST WF | FINAL | |||||||||||||||||||||||||||||||||||
| TF | Transfer of Funds | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | ||||||||||||||||||||||||||||||||||||
| PCDO | Procurement Card | (62) KFS Sys User (kfs)IBFR (UCI) | Internal Billing for Fabrication (UCI) | Verify with Keiko if document will be ready by go live (Internal Billing document will be used until this document is ready IB doc has Capital Edit Tab - Elana Training | Used to collect labor cost associated with fabrication; Equipment Office will review at the final node Document not in TST | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | FP Specialized Documentsin TST WF | (34) Asset Manager | FINAL | ||||||||||||||||||||||||||||||
| SB | Service Billing | A restricted use document. Like the Internal Billing document, it is used for the billing of goods and services provided by an institution’s department to another internal department, reflecting income to the provider and expense to the customer. The servicing department generates these transactions. However, unlike the Internal Billing document which routes according to the pre-set workflow rules, the Service Billing document does not route for approval. | Prior Approval Required | (13) Service Bill Processor | FINAL | ||||||||||||||||||||||||||||||||||||||
| FP Distribution/Transfer Documents | AV | Auxiliary Voucher | |||||||||||||||||||||||||||||||||||||||||
| DI | Distribution of Income and Expense | Reallocates income and expense or assets and liabilities within the organization. | FS OC 9xxx or AC 9xxxxx | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Asset Manager (34) FS OC 9xxx must route to asset manager no general accounting review required | (48) Sub-Fund Reviewer Plant Acct route to general accounting for plant funds (Isabelle to submit criteria) | (39) CG Processor (Rebecca to send special condition routing request) | FINAL | JV | Journal Voucher | (44) Manager* | ||||||||||||||||||||||||||||||
| TF | Transfer of Funds | Transfers funds (cash) between accounts. Up and Over transactions | Central Office Use Only ( Accounting and Budget) | (54) Financial Sys User | FINAL | FP Encumbrance Document | (41) Fiscal Officer (derived by control account) | (28) Accounting Reviewer (Group for Campus and Medical Center | (36) University Admin Budget Manager For Plant Funds | General Accounting Reviewer (New Role) | (39) CG Processor | FINAL | |||||||||||||||||||||||||||||||
| PCDO | PE | Pre-Encumbrance | UC will not use encumbrance document | (54) Financial Sys User | Procurement Card | P-card reconciliation document | TOEP - Reviewed with Karen Miller 11-14-2012 | (62) KFS Sys User (kfs) | P Card Reconciler Verify with Keiko | (41) Fiscal Officer (Derived from Acct) Also account full edit | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (29) AP Manager Exempt Flag marked on PCDO | FINAL | |||||||||||||||||||||||||||||
| FP Correction and Adjustment DocumentSpecialized Documents | |||||||||||||||||||||||||||||||||||||||||||
| AV | GEC | General Error Correction | Auxiliary Voucher | Records accrual, adjustment and recode entries. These may be posted to open periods, which are set by each institution. | Accounting at Year End only allowed at year end (MC monthly) | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | ICA | Indirect Cost Adjustment | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewerbased on year end review | FINAL | (48) Sub-Fund Reviewer | |||||||||||||||||||||||||
| (39) CG ProcessorJV | Journal Voucher | Allows central administration to correct errors that occur during General Ledger processing. The GLCP document allows users to correct errors in several different ways. | Central Office Only More powerful than the transfer of funds For use by general accounting. Document is initiated by the KFS Managers (44) | (44) Manager* | FINAL | GLCP | General Ledger Correction Process | General Accounting Reviewer (45New Role) Operations | FINAL | ||||||||||||||||||||||||||||||||||
| FP Encumbrance Document | FINAL | FP Year-End Documents | |||||||||||||||||||||||||||||||||||||||||
| PE | YEBA | Year-End Budget Adjustments | Pre-Encumbrance | Allows you to add encumbrances using an e-doc instead of relying on information from a system outside the KFS. These transactions are for the use of the Fiscal Officers to earmark funds for which unofficial commitments have already been made. | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (39) CG Processor48) Sub-Fund Reviewer in TST WF | FINAL | YEDI | Year-End Distribution of Income and Expense | (54) Financial Sys User | |||||||||||||||||||||||||||||||
| FP Correction and Adjustment Document | (28) Accounting Reviewer | FINAL | |||||||||||||||||||||||||||||||||||||||||
| YEGECGEC | Year End General Error Correction | Corrects inappropriate or incorrect accounting string data for general ledger entries generated from other financial transactions. | C & G only reviews over 120 days. GL and Object Code edits will review all others | (54) Financial Sys User | (41) Fiscal Officer | (28) Accounting Reviewer | (48) Sub-Fund Reviewer Balance Sheet Accounts Only General Accounting C & G Subfunds will route to C & G | (39) CG Processor (Over 120 days) | (29) Accounts Payable Manager Correcting PCDO after to remove use tax | FINAL | |||||||||||||||||||||||||||||||||
| YETF | Year End Transfer of Funds | ICA | Indirect Cost Adjustment | Allows adjustment to the amount of indirect cost expense charged to a Contracts and Grants account and automatically adjusts the associated amount of indirect cost revenue. | C & G Only | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer in TST WF | (39) CG Processor | FINAL | ||||||||||||||||||||||||||||||||
| Purchasing and Accounts PayableGLCP | General Ledger Correction Process | Corrects inappropriate or incorrect accounting string data for general ledger entries generated from other financial transactions. | Central Office Only Ad hoc route if appropriate | (45) Operations | FINAL | ||||||||||||||||||||||||||||||||||||||
| FP Year-End Documents | PVEN | Vendor Maintenance | (54) Financial Sys User | (56) Vendor Reviewer (Campus) | |||||||||||||||||||||||||||||||||||||||
| FINALYEBA | Vendor On-Boarding (UCI) | Vendor Maintenance | Vendor On-Boarding App | (56) Vendor Reviewer (Campus) | Year-End Budget Adjustments | Posts to the open period of the previous fiscal year and inherit all the business rules of their regular counterpart with the exception of certain routing rules. | General Accounting will create a year end schedule for access and usage of YE docs | (54) Financial Sys User | VIG (UCI) | Vendor OIG Update Doc (UCI) | Med center to update OIG indicator after the vendor has been approved by central AP | OIG Initiator (Med Center Only)(41) Fiscal Officer Not in TST WF | (28) Accounting Reviewer | (48) Sub-Fund Reviewer in TST WF | (39) CG Processor | FINAL | ACM | Contract Manager Assignment | |||||||||||||||||||||||||
| (44 ) Manager*YEDI | Year-End Distribution of Income and Expense | Posts to the open period of the previous fiscal year and inherit all the business rules of their regular counterpart with the exception of certain routing rules. | General Accounting will create a year end schedule for access and usage of YE docs | (54) Financial Sys User | FINAL | CM | Vendor Credit Memo | (22) AP Processor | Image Attachmnt - (22) AP Processor | (41) Fiscal Officer (Derived from Acct(41) Fiscal Officer | (28) Accounting Reviewer | Asset Manager (34) FS OC 9xxx must route to asset manager no general accounting review required | (48) Sub-Fund Reviewer Plant Acct route to general accounting for plant funds (Isabelle to submit criteria) | (39) CG Processor (Rebecca to send special condition routing request) | FINAL | RCVB | Bulk Receiving | FINAL | |||||||||||||||||||||||||
| YEGEC | Year End General Error Correction | Posts to the open period of the previous fiscal year and inherit all the business rules of their regular counterpart with the exception of certain routing rules. | General Accounting will create a year end schedule for access and usage of YE docs | (54) Financial Sys User | FINAL | RCVL | Line Item Receiving | Outstanding Transaction-(62) Sys User (kfs(41) Fiscal Officer Not in TST WF | (28) Accounting Reviewer | (48) Sub-Fund Reviewer Balance Sheet Accounts Only General Accounting C & G Subfunds will route to C & G | (39) CG Processor (Over 120 days) | FINAL | FINAL | ||||||||||||||||||||||||||||||
| REQS (Base) | Requisition | (YETF | Year End Transfer of Funds | Posts to the open period of the previous fiscal year and inherit all the business rules of their regular counterpart with the exception of certain routing rules. | General Accounting will create a year end schedule for access and usage of YE docs | (54) Financial Sys User | Content Review-(24) Content Reviewer | (60) Workflow Initiator (Derived) | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct)Not in TST WF | (28) Accounting Reviewer | Commodity- (23) Commodity ReviewerSeparation of Duties-(55) Workflow Admin36) University Admin Budget Manager For Plant Funds | General Accounting Reviewer (New Role) | (39) CG Processor | FINAL | ||||||||||||||||||||||||||||
| FINAL | PO (Base) | Purchase Order | (26) Purchasing Processor* | Internal Purchasing Review-(25) Contract Mgr | Commodity- (23) Commodity ReviewerVerify PURAP workflow with Elana 12-10-2012 | Chart - (79) Budget Reviewer | Vendor Tax Review-(50) Tax Manager | FINAL | |||||||||||||||||||||||||||||||||||
| REQS (UCI) | Requisition | Modified version for UCI based on UC Procurement rule. Work in progress | (54) Financial Sys User | Content Review-(24) Content Reviewer | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | Asset Manager (34) | Automated Assignment of Buyer (System)Purchasing and Accounts Payable | FINAL | PO (UCI) | Purchase Order | Modified version for UCI based on UC Procurement rule. Work in progress | |||||||||||||||||||||||||||||||
| (25) Contract ManagerPVEN | Vendor Maintenance | Allows you to create or edit vendors | (54) Financial Sys User | (56) Vendor Reviewer (Campus) | FINAL | ||||||||||||||||||||||||||||||||||||||
| PREQ | Payment RequestVendor On-Boarding (UCI) | Vendor Maintenance | (22) AP Processor | Image Attachmnt - (22) AP Processor | Receiving-(62) System User | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Vendor Tax Review-(50) Tax Manager | Vendor On-Boarding App | (56) Vendor Reviewer (Campus) | FINALPDP | |||||||||||||||||||||||||||||||
| VIG (UCI) | Vendor OIG Update Doc (UCI) | Med center to update OIG indicator after the vendor has been approved by central AP | OIG Initiator (Med Center Only) | FINAL | |||||||||||||||||||||||||||||||||||||||
| ACM | Upload PDP Batch File and Lookup RecordsContract Manager Assignment | Associates a Purchasing Contract Manager (ACM) with an approved Requisition document using the PO document | (18) PDP Customer Contact44 ) Manager* | N/A | FormatFINAL | ||||||||||||||||||||||||||||||||||||||
| CM | Vendor Credit Memo | Initiates adjustments or records refunds for goods or services related to invoices processed on Purchase Orders | (20) PDP 22) AP Processor | Image Attachment - (22) AP Processor | (41) Fiscal Officer (Derived from Acct) | FINAL | |||||||||||||||||||||||||||||||||||||
| N/A | Cancel/Hold/ Format ResetRCVB | Bulk Receiving | (18) PDP Manager54) Financial Sys User | N/A | Capital Assets | FINAL | |||||||||||||||||||||||||||||||||||||
| RCVL | Line Item Receiving | Allows you to receive items at the line item level | Outstanding Transaction-(62) Sys User (kfs) | FINAL | |||||||||||||||||||||||||||||||||||||||
| REQS (Base) | Requisition | Indicates goods or services that you wish to order through the KFS system. The requisition also provides purchasing with the authority to use funds from the accounts specified. | AT | Asset Transfer | (6) CAM Processor | (54) Financial Sys User | Content Review-(24) Content Reviewer | (60) Workflow Initiator (Derived) | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Commodity- (23) Commodity Reviewer | Separation of Duties-(755) Organization ReviewerWorkflow Admin | FINAL | MPAY | Asset Payment | (35) Asset Processor* | FINAL | |||||||||||||||||||||||||
| PO (Base) | Purchase Order | A contract with a vendor to deliver goods or services. PO is automatically generated from an approved requisition document. | (26) Purchasing Processor* | Internal Purchasing Review-(25) Contract Mgr | Commodity- (23) Commodity Reviewer | Chart - (79) Budget Reviewer | Vendor Tax Review-(50) Tax Manager | FINAL | |||||||||||||||||||||||||||||||||||
| AA | Asset Add | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | FINAL | ||||||||||||||||||||||||||||||||||||||
| ARG | Reitrement Global | (6) CAM Processor | REQS (UCI) | Requisition | Indicates goods or services that you wish to order through the KFS system. The requisition also provides purchasing with the authority to use funds from the accounts specified. | Modified version for UCI based on UC Procurement rule. Work in progress | (54) Financial Sys User | Content Review-(24) Content Reviewer | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (728) Organization Accounting Reviewer | (8) Account Supervisor (FYI-external transfer) | (26) Purchasing Processor (Sold or Gifted), (6) CAM ProcessorAsset Manager (34) | Automated Assignment of Buyer (System) | FINAL | FR | Fabrication | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | |||||||||||||||||||||||
| (5) CAM Manager, (35) Asset ManagerPO (UCI) | Purchase Order | A contract with a vendor to deliver goods or services. PO is automatically generated from an approved requisition document. | Modified version for UCI based on UC Procurement rule. Work in progress | (25) Contract Manager | FINAL | ALOC | Location | (6) CAM Processor | (7) Organization Reviewer | FINAL | |||||||||||||||||||||||||||||||||
| PREQ | FINAL | ELR | Equipment Loand and Return | (6) CAM Processor | Payment Request | Initiates a payment request after receiving an invoice for goods or services from a vendor referencing a Purchase Order (PO) | (22) AP Processor | Image Attachment - (22) AP Processor | Receiving-(62) System User | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (728) Organization Accounting Reviewer | Vendor Tax Review-(74) Borrower (derived)50) Tax Manager | FINAL | |||||||||||||||||||||||||||||
| PTAG | Pre-Tagging | (6) CAM Processor | (7) Organization ReviewerC & G | FINAL | Labor Distribution | ||||||||||||||||||||||||||||||||||||||
| AWD | BT | Benefit Expense Transfer | (54) Financial Sys User | Award Document | Collects proposal information for institutional review and approvals. Institutions engaged in research or other sponsor-funded activities normally have some sort of routing form that gathers the proposal budget information including cost sharing commitments, sponsoring agency, personnel information, research risk items, proposal submission information, project dates, project titles, and other data elements specific to each proposal for external funding. | Kuali Coeus | Rebecca Proposed C & G Review Here | (41) Fiscal Officer (Derived from Acct) | (287) Accounting Organization Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | ST | ||||||||||||||||||||||||||||||
| Salary Expense TransferCapital Assets | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | LLJV | Labor Journal Voucher | |||||||||||||||||||||||||||||||||||
| (44) AICD | Asset Inventory Certification Document | NEW DOCUMENT - See Functional Spec per Keiko Assigned U242 Signature | (6) CAM Processor (Department Users) (34) Asset Manager (35) Asset Manager | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer Must route to Department Head per Helen | FINAL | LLCP | Labor Ledger Correction Process | (45) Operations | ||||||||||||||||||||||||||||||||||
| AT | Asset Transfer | Maintenance Document | Give or sell capital equipment to another university organization or department. Optional for non-capital equipment. FT must be issued prior to AT | (6) CAM Processor (Department Users) (34) Asset Manager (35) Asset Manager | FINAL | YEST | Year End Salary Expense Transfer | (54) Financial Sys User(41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | FINAL | |||||||||||||||||||||||||||||||
| (28) Accounting ReviewerMPAY | Asset Payment | (48) Sub-Fund ReviewerAdding a payment to asset, Manual Payment | (34) Asset Manager (35) CAM Manager | FINAL | YEBT | Year End Benefit Expense Transfer | (54) Financial Sys User | FINAL | |||||||||||||||||||||||||||||||||||
| AA( | 28) Accounting ReviewerAsset Global | Maintenance Document | Create an asset in the asset database not purchased through CAB | (6) CAM Processor (34) Asset Manager (35) CAM Manager | (41) Fiscal Officer (Derived from Acct) | (487) Sub-Fund Organization Reviewer | FINAL | Budget Construction | (34) Asset Manager If (6) CAM Processor initiates document+O4 | FINAL | |||||||||||||||||||||||||||||||||
| ARG | Asset Retirement Global | Maintenance Document | Disposes capital assets from the university asset database | (6) CAM Processor (Department Users) (34) Asset Manager (35) Asset Manager | Import Payrate, Unlock | (81) Processor (36 Regn Bud Mgr 65 Univ Bud Mgr) | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (9) Account Supervisor (FYI-external transfer) | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | FINAL | BC | Budget Construction | BC Document Editor (Derived) | ||||||||||||||||||||||||||||
| FR | Asset Fabrication Maintenance Document | Maintenance Document | Create a capital moveable asset that is created by a university or an institution (constructed asset). Create a control asset used to post payments that are reclassified as supplies and canceled invoices | (6) CAM Processor (Department Users) (34) Asset Manager (35) Asset Manager | FINAL | Contracts and Grants / Effort Reporting | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) In TST WF | Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) In TST WF | FINAL | ||||||||||||||||||||||||||||||||
| ALOC | Location | Maintenance Document | Change Location of Asset | (6) CAM Processor (Department Users) | AWD | Award Document | (7) Organization Reviewer | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | Asset Processor (7) Organization Reviewer35) Central CAM Manager | FINAL | FINAL | ||||||||||||||||||||||||||||||||
| ECD | Effort Certification | (38) C&G Manager | (72) Project Director (Derived from Acct)ELR | Equipment Loan and Return | Maintenance Document | Loan or return capital equipment. Renew document must be processed to extend the loan after two years | (6) CAM Processor (Department Users) (34) Asset Manager (35) Asset Manager | (41) Fiscal Officer (Derived from Acct) | (287) Accounting Organization Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | (38) CG Manager | FINAL | ||||||||||||||||||||||||||||||
| KBD | Research Budget | (54) Financial Sys User | (71) Pre-Award Project Director | (28) Accounting Reviewer | FINAL | ||||||||||||||||||||||||||||||||||||||
| KRFD | Routing Form | (54) Financial Sys User | (71) Pre-Award Project Director | (73) Routing Form Adhoc Approvers (Derived) | (28) Accounting Reviewer | (8) Research Risk Reviewer | (77) Routing Form Question Reviewer(74) Asset Borrower (derived) Notify only | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | FINAL | |||||||||||||||||||||||||||||||||
| PTAG | Pre-Tagging | PreAsset Tagging on requisition | (6) CAM Processor (Department Users) | (7) Organization Reviewer | (34) Asset Manager Asset Processor (35) Central CAM Manager 35 is Medical Center Only (Custodial Code 0100-1499) | FINAL | Accounts Receivables | ||||||||||||||||||||||||||||||||||||
| BCIE | Barcode Inventory Error | Maintenance Document | Upload barcode inventory file and process barcode inventory error document | Asset Manager (34) Central | FINAL | ||||||||||||||||||||||||||||||||||||||
| AA | INVR | Customer Invoice Write Off | (2) Biller (Derived from AR Org)Combine Asset | Combine assets that work as a system. Retires the merged asset | Asset Merge | (34) Asset Manager (35) Asset Manager | (41) Fiscal Officer (Derived from Acct) | FINAL | CRM | Customer Credit Memo | |||||||||||||||||||||||||||||||||
| (2) Biller (Derived from AR Org)AA | Separate Asset | Used to create additional assets in the case where the purchases are made in bundles. | Separate Asset | (34) Asset Manager (35) Asset Manager | (41) Fiscal Officer (Derived from Acct) | FINAL | |||||||||||||||||||||||||||||||||||||
| Contributions | CTRL | Cash Control | (30) AR Lockbox Manager | (16) Treasury Manager | FINAL | INV | Customer Invoice | (2) Biller (Derived from AR Org) | |||||||||||||||||||||||||||||||||||
| TXPR, TXPM, TXPA | 1099 Screens - TXPM not in TST TXPA not in TST | Create, maintain and produce 1099 Tax Documents | Central Office Only | (1001) 1099 Tax User | (41) Fiscal Officer (Derived from Acct) | (76) AR Invoice Recurrence Instance Reviewer | FINAL | ||||||||||||||||||||||||||||||||||||
| APP | Application | (4) Processor (Derived / AR Org)CSCR | Check Reconciliation | Set Up, perform and check reconciliation | Central Office Only | (1000) Check Recon User | FINAL | Contributions | FINAL | ||||||||||||||||||||||||||||||||||
| PRJS | Prorate Journal Entries | (Verified document initiated by Manager in TST) | Central Office Only Award Document Verify with Keiko | (44) Manager* | FINAL | ||||||||||||||||||||||||||||||||||||||
| TXPR, TXPM, TXPA | 1099 Screens | (1001) 1099 Tax UserDV Batch Upload | Role (44) in TST | Feeders | (45) Operations | FINAL | |||||||||||||||||||||||||||||||||||||
| CSCR | Check Reconciliation | (1000) Check Recon UserPO Batch Upload | No Workflow created | Feeders | (26) Purchasing Processor* | FINAL | |||||||||||||||||||||||||||||||||||||
| PRJS | Prorate Journal Entries | (44) Manager* | FINAL | DV | |||||||||||||||||||||||||||||||||||||||
| Batch UploadNotes: | (45) Operations | FINAL | PO Batch Upload | ||||||||||||||||||||||||||||||||||||||||
| Kuali Coeus will be notified on all Organization Maintenance documents through ad hoc workflow | (26) Purchasing Processor* | FINAL |