Email Notification Template
Green texts surrounded by < > are dynamically generated through the application
Email Type | Subject | Template | Updated Date | Update By |
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New Award ** First emails for active awards | Award Subject to ARRA Reporting | No Format |
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| Award No. <award.awardNum.awardNum/>
Funding Agency: <award.fundingAgencyCode/> - <award.fundingAgencyName/>
Award Amount: <award.awardAmount/>
Award Date: <award.awardDate/>
Your award no. <award.awardNum.awardNum/> is an ARRA award that is subject to special reporting
requirements. Please You will need to complete all federally mandated reporting on a quarterly basis. To facilitate
this reporting, UCI has created an ARRA Reporting Web Tool that consolidates report data from Sponsored
Projects, Accounting, and the academic department/research unit. You or your department administrator
should log on to <app-url/> and complete the required information by the close of
business on <award.reportPeriod.departmentCutoffDate/>.
IMPORTANT log on to https://services.adcom.uci.edu/arra/ and complete all required information.
Reports are due the 5th day of the reporting month.
IMPORTANT REPORTING AND CORRECTION PERIOD INFORMATION FOR THE <litearl-report-period-months/> REPORTING PERIOD:
*If UCIactual usesdata theis "Bestunavailable Availableby Datathe Model"5th to fulfill its reporting obligations to the federal
government under the Recovery Act. This means that UCI uses the best data available prior to the opening
of the quarterly reporting window to prepare its reports. Because the data required to be reported is
managed across many data systems and these systems are updated and data validations are performed at various
times, please use the following to determine how to complete the information required by the
ARRA Reporting Web Tool:
Project Completion - The status of the project (i.e., Not Started, Less than 50% completed, Completed 50%
or more, or Fully Completed) should be reported through the end of the Recovery Act reporting quarter (March,
June, September or December, as appropriate).
Subrecipient information and vendor payments should be reported from the start date of the award through the
end of the second month of the Recovery Act reporting quarter (i.e., February, May, August or November, as appropriate).
The final data for the February 2010 general ledger should be available on <award.reportPeriod.financialMonthendDate/>.
Expenditure, invoice and other financial information (reported by Accounting) should be reported from the
start date of the award through the end of the second month of the Recovery Act reporting quarter.
Jobs should be reported as described in the updated guidance provided in ARRA Reporting Frequently Asked Questions
Nos. 15 - 19 (<faq-15-url/>). Please read the responses to these questions
in their entirety to ensure that the reporting of jobs is consistent with UCI's reporting model.
If you have questions related to the reporting requirements on this award, please go to the ARRA
information page at <faq-url/>
or contact <admin-contact/>.
ARRA Report Administrator |
| 3/12/2010 | Bruce Morgan
| Award Reminder
| Reminder ARRA Reporting Due <award.reportPeriod.departmentCutoffDate/> | No Format |
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Please remember that the quarterly report for your ARRA award no. <award.awardNum.awardNum/>
is due on <award.reportPeriod.departmentCutoffDate/>.
Please log on to <app-url/>
and complete all required information by the close of business on <award.reportPeriod.departmentCutoffDate/>. If you have
day of the month, estimated data may be used
and the report SAVED in order to meet the submission deadline. If you are certain that the
data is accurate, you may SUBMIT the report. If you SUBMIT at this time (by the 5th)
the Web Reporting Tool will not be reopened during the correction period.
For SAVED reports; Web Reporting Tool will reopen on the 8th of the reporting month
through the 12th day of the reporting month so that estimated data may be updated with
actual data. The report must be SUBMITTED by the 12th day of the reporting month.
If you have questions related to the reporting requirements on this award, please go to the ARRA
information page at http://www.research.uci.edu/ora/sp/arra.htm or contact <admin-contact/>.
ARRA Report Administrator |
| 02/29/2012 | Evelyn McNally |
Award Reminder | Reminder ARRA Reporting Due <award.reportPeriod.departmentCutoffDate/> | No Format |
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| The quarterly report for your ARRA award no. <award.awardNum.awardNum/> is due on <award.reportPeriod.departmentCutoffDate/>
Please log on to https://services.adcom.uci.edu/arra/ and complete all required information.
Reports are due the 5th day of the reporting month.
If actual data is unavailable by the 5th day of the month, estimated data may be used
and the report SAVED in order to meet the submission deadline. If you are certain that the
data is accurate, you may SUBMIT the report. If you SUBMIT at this time (by the 5th)
the Web Reporting Tool will not be reopened during the correction period.
For SAVED reports; Web Reporting Tool will reopen on the 8th of the reporting month
through the 12th day of the reporting month so that estimated data may be updated with
actual data. The report must be SUBMITTED by the 12th day of the reporting month.
If you have questions related to the reporting requirements on this award, please go to
the ARRA information page at <faq-url/>
or contacthttp://www.research.uci.edu/ora/sp/arra.htm or contact
<admin-contact/>.
ARRA Report Administrator |
| 0902/1528/2009 2012 | Evelyn McNally |
Deadline Warning | ARRA Report Due Immediately | No Format |
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| A review of the UCI ARRA Reporting Web Tool indicated that the report for your ARRA
award no. <award.awardNum.awardNum/> is not yet complete. Please remember to log on to
<app-url/> and complete all required information by the close of business on <award.reportPeriod.departmentCutoffDate/>.
If you have questions related to the reporting requirements on this award, please go to
the ARRA information page at <faq-url/>
or contact <admin-contact/>.
If you are having difficulty with securing information from your subrecipients, please
contact <admin-contact/>
or the Senior Contract and Grant Officer (<cg-unit-url/>)
assigned to your unit to coordinate assistance.
Please note that this report is a mandatory requirement for all recipients of American Recovery and
Reinvestment Act of 2009 funds. UCI is committed to assisting its principal investigators and unit
administrators with this report, as failure to submit the required information by the deadline established
by the federal government could jeopardize funding for this award, as well as all ARRA funding for UCI.
ARRA Report Administrator |
| 302/1229/2010 2012 | Bruce Morgan Evelyn McNally |
Reset Status | ARRA Award Status Reset | No Format |
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| Your award no. <award.awardNum.awardNum/> status has been reset to <status-type/>.
Please log on to <app-url/>
and complete the required information prior to <award.reportPeriod.departmentCutoffDate/>.
ARRA Report Administrator |
| 10/12/2009 | Samuel Wong |
Report Revise | ARRA Report Correction | No Format |
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| The data in your ARRA report for award no. <award.awardNum.awardNum/> has been reviewed
by the ARRA Administrator and revisions are required. Please log on to
<app-url/> and revise the required sections.
Please note that all ARRA reporting must be completed by <award.reportPeriod.departmentCutoffDate/>.
Revision reason:
<comment />
ARRA Report Administrator |
| 09/15/2009 | Evelyn McNally |
Admin Summary | ARRA Report Summary (Work In Progress) List <now-date/> | No Format |
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| The following ARRA Reports are still in WORK IN PROGRESS for the reporting
period <current-period/> , please check their status and contact the department.
Number of ARRA Report Pending: <report-list-num/>
<report-list/>
You can access the report detail information in:
<summary-url/>
ARRA Report Administrator |
| 10/12/2009 | Samuel Wong |