Basic Processing Concept
As soon as the accounting lines are entered into the system, the transactions are created and stored in the General Ledger Pending Entries Table. After the transactions are finalized through the workflow, they are extracted and processed by the Scrubber. The Scrubber validates transactions, generates offsets and accumulates expenditures for further processing. It also removes the error transactions into a separate file (“demerge”). Then the Poster Job generates Indirect Cost Recovery transactions and posts the “scrubbed” transactions to the Balance Table.
General Ledger Correction Process (GLCP)
When the errors are demerged during the scrubber process, they must be corrected by the General Ledger Correction Process. Initiation of the GLCP document is restricted to members of the KFS-SYS Operations role.
The GLCP document allows users to correct errors in several ways. The method chosen for correction determines which tabs on the document are active and which are inactive. The possible correction methods are as follows:
...
The Correction Process tab is used to select the system (Database or File Upload) and the edit method (Using Criteria or Manual Edit) to be used for corrections. After a selection is made, click select. This opens up available options on the other tabs of the document.
Documents Documents in System Tab
The Documents in the System tab displays the files available for editing. The Documents in System list is populated when you click select in the Correction Process tab.
...
This list contains files that are in the Origin Entry Group table. These files are created by the accounting cycle at the various steps of G/L processing, such as the running of 'Scrubber, in the generation of ICR entries, or the generation and posting of reversals.
...
This example shows how to change the Document Type from PRJE to DI and feed the transactions back into the scrubber step
Select Method
Select Transactions
Enter Edit Criteria
Enter the criteria for selecting the transactions to change from. For example, to select the transactions with the Document Type of ‘PRJE’, select the field, Document Type and enter the value of “PRJE” and click add.
...
To change the above document types to “DI”, select the field “Document Type” and enter the value of “DI” and click add.
...
Adding Group
Click add button by Add Groups.
...
Verify Output Group
To verify that the changes have taken, click show by the Show Output Group in the Edit Options and Actions tab.
Submit Document
Submit the document.
Observe the message in the upper left corner.
Example 2
This example shows how you can upload the transactions to the application server using the GLCP document.
...
Select General Ledger Correction Process menu
Select Database and Using Criteria, and click select.
...
Select the File to Download
...
Click copy group to desktop
...
Save the file on your desktop and open the file and edit the transactions.
...
Save the file after editing is done.
Uploading the Edited File
...
Select File Upload, Using Criteria. Click select.
...
Browse and select the document and click load document.
...
Search result will show the content on the screen.
...
ClickFinally click submit
...
