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Attending: Kian Colestock,  Ying Kussman, Jeff Martin, Steve Noh, Eric Puchalski, Briandy Walden

Absent: Briandy, Diane

Location: 126 PSQ (OIT Modulars)

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1. Project Approval Framework Workstream
   
   1. ServiceNow Implementation Update
      1. EricP/Kian looking at PM and portfolio aspects - Comparing SmartSheet and SN
         1. Anything to report?
      2. Review what's the difference between SN Portfolios, Portfolio Projects and Projects
   2. OIT Project Life Cycle Approval - Draft Approval Framework
      1. Ongoing discussion: What documentation should be required for each phase?
         
         1. Jeff and Diane: share Project Approval Framework documentation recommendations (project proposal, etc.) for their respective projects (WHS Security, Voicemail)
         2. Initiation:
            1. OIT Project Proposal
         3. Implementation:
         1. 1. Functional requirements, technical/design/solution specs, project plan with schedule. resource requirements (especially if cross-team involvement is required)
            2. Other groups that may be asked to review the implementation plans:
               1. Security, Architecture Review Board, ...
         2. Go-Live:
         1. 1. Confirmation that products/services to be delivered meet expected requirements/plans/processes
            2. Official customer acceptance and production readiness sign-off
            3. Artifacts to demonstrate proper documentation was completed, required processes were followed, all tasks/issues are adequately closed
            4. Go-live plan, post-production support plan, closeout activities
   3. /wiki/spaces/public/pages/31361236
      
      1. Any suggested changes re: non-software projects?
         1. ...
   4. Current projects to test workflow
      
      1. Ready for Initiation:
         1. EricT conducted Project Initiation Review/Approval meeting for the Tick@Lab project on 10-30-2014
         2. EricT has upcoming Research Administration Data Warehouse Project Review/Approval
         3. EricT has upcoming KC Negotiations/COI/Cayuse Project Review/Approval
      2. Ready for Implementation:
         1. EricT Tick@Lab project should be ready for Project Implementation Review/Approval meeting in next few weeks
      3. Ready for Go Live:
      4. Other PMC member projects ready to test a step of the approval framework
         
         1. ...
2. Tools and Resources Workstream
   
   1. oit-pmc@uci.edu Exchange Distribution List for easier communication with PMC members
   2. Discussion: Ideas for organizing related information on the wiki
      
      1. Eric P previously distributed a range of existing materials related to PMLC and SDLC - Much of these resources are already organized /wiki/spaces/public/pages/31361236
      2. Aligning language and steps in the OIT Unified SDLC and the Project Approval Framework
   3. Discussion: Why so many tools? Common pain points? Better practices the PMC can recommend?
3. Consultative Project Support Workstream
   1. Kian: Any small/medium OIT projects that could use help/mentorship from a PMC member?
4. Next Meeting
   1. Friday January 23 1:00pm MSTB 232
   2. ...

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