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The OIT Project Review Team is a group of senior IT staff that reviews each project request submitted to OIT. The review team Normally the Project Review Team is made up of members of the /wiki/spaces/OIT/pages/13763164 but the actual composition of the team may change depending on the number and complexity of incoming projects. The Project Review Team also provides high-level oversight of all OIT projects; determines and regularly reviews the priority of all projects managed by OIT; assigns Project Managers to projects; and prepares regular high-level project summaries for executives and others outside OIT.
Executive Sponsor
The Executive Sponsor is the executive a senior business manager who is responsible for providing the overall business direction for the project. The Executive Sponsor defines and validates functional requirements, makes resources available to support information technology program initiatives, and reviews the progress of IT projects to assure that the functional requirements are being satisfied in a timely and cost-effective manner. The Executive Sponsor must be someone with budget authority over expenditures related to the project. The Executive Sponsor is typically a director or a senior high-level manager in the department for which the project is being managed.
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The Project Manager is responsible for project oversight and guidance and ensures that the project is managed in accordance with sound project life cycle management principles and practices, appropriate PM documents are in place, and appropriate resources to support the project have been allocated. The Project Manager ensures that periodic project assessments are performed at major milestones. The Project Manager meets with the other project team members to discuss project status and leads project meetings. The Project Manager is typically someone from OIT who has experience running projects and managing resources, but any qualified person may fill the role.
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Functional Manager
The Business Project Functional Manager is responsible for coordination of activities within the business unit for which the project is being managed. The Business Project Functional Manager meets with the business unit project team regularly and ensures that project timelines and assignments are being completed. The Business Project Functional Manager also meets frequently with the Project Manager to discuss project status and also participates in project meetings.
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Technical Manager
The Development Technical Manager is the principal advisor on the effective application of information technology to business needs and will ensure that all information technology projects are developed using adequate staff while applying appropriate methods. It is the Development Technical Manager’s responsibility to make sure that all technology used in the implementation of the project is approved by OIT and that the resulting systems are secure, sustainable, and maintainable.
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The Production Control Manager makes sure all aspects of the project that impact operations are considered. This may include overseeing changes in SOP’s, user documentation, etc. It also includes reviewing all implementation plans to ensure that disruption of normal production schedules is kept to a minimum. Where the impact of a project spans departments, it is the Production Control Manager’s responsibility to contact his or her counterpart in the impacted departments to make sure the production schedules in those departments are considered as well.
Business Analyst/Subject Matter Expert
A Business Analyst or Subject Matter Expert (SME) is anyone who has specialized knowledge that is specific to the project and critical to the successful completion of the project. (An SME is sometimes referred to as a "domain expert.") Depending on the complexity of a project, several Business Analysts and SMEs may be active on, or advising the project team.