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The first thing you will need to do is to contact your DSA (Department Security Administrator) and have them define who will be assigned access roles for the the departmental access for CCCS (each role can include more than one person).  The roles are as follows:

CCCS Role

Description

Department Head / Business Manager

This is the chief financial administrator and/or administrators in your department responsible for approving the programs that your Profile Manager Creator sets up in the CCCS. They will also be notified by email of credit card activity such as voids or refunds that are done.
This should be someone other than the Profile Manager so that there is a separation of duties within your department.

Profile Creator

This is the person and/or persons in your department who will set up programs in the CCCS. The Profile Creator will define a program name and description and the account/fund information for a conference or goods being sold.

Key Entry Operator

This is the person and/or persons who will be doing the key entry of the credit card payments in the CCCS Online Application. This user has access to void authorized transactions and view reports.

Refund Operator

The person in your department who will request refunds to be issued.

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  1. Title
  2. Description
    1. Include goods/services being sold
    2. Indicate if taxable
    3. Include dates of conference event if applicable
  3. (warning) Program Type is "Gateway"
    1. This is easy to miss this and . If not filled out correctly, this requires you to go back and correct it, delaying the overall process. Don't let this happen to you!
  4. At least one income account
  5. Exactly one expense account

When you are done setting up the program, you will need to submit it for approval. The approvers will be notified via email to go , which will send a notification to the approvers to review your program. The Profile Creator will receive a notification once a program is fully approved.

Info
titleFor questions regarding how to use CCCS,

please consult the CCCS User's Guide, which includes screen shots. The User Guide can also be accessed from the CCCS home page.

Info
titleDon't forget you can always contact the Help Desk.

Info
titleIf you still have questions after consulting the CCCS User's Guide,

you can contact Pamela Platz from Accounting or Dianne Bean from Central Cashier.