This document describes the process for a department to go live with the CCCS (Campus Credit Card System) Payment Gateway.
The Gateway Mode is a "hands off" approach and allows your department to direct a customer from your website to Adcom's secure CCCS payment page where your customer can enter their own credit card payment.
| Table of Contents |
|---|
0. Prerequisites
In order to to go through the production implementation procedure, the department must complete testing the department storefront against CCCS Test in the test environment. If this still needs to be done, please you can contact I-Rong Lin , ilin@uci.edu, (x5342) for more information.
The exception to this is if the department had previously developed a storefront, completed the testing, and are currently incorporating a new profile/program to the same storefront. However, it is still strongly recommended to test against CCCS Test before going live.
...
CCCS Role | Description |
|---|---|
Department Head / Business Manager | This is the chief financial administrator and/or administrators in your department responsible for approving the programs that your Profile Manager sets up in the CCCS. They will also be notified by email of credit card activity such as voids or refunds that are done. This should be someone other than the Profile Manager so that there is a separation of duties within your department. |
Profile Creator | This is the person and/or persons in your department who will set up programs in the CCCS. The Profile Creator will define a program name and description and the account/fund information for a conference or goods being sold. |
Key Entry Operator | This is the person and/or persons who will be doing the key entry of the credit card payments in the CCCS Online Application. This user has access to void authorized transactions and view reports. |
Refund Operator | The person in your department who will request refunds to be issued. |
...
| Info | ||
|---|---|---|
| ||
Please contact
|
2. Creating a Program Profile
The program Profile Creator will need to log into CCCS and create a program profile. CCCS can be accessed under the Applications tab in SNAP or directly here.
The program information includes a title, description of goods or services being sold (if they are taxable and if it is a conference please include the dates of the conference), your department's income account(s) and expense account. Accounting encourages you to include program and source codes with the account information so that you will be able to easily identify the transactions on the ledger. For programs that will go through the Payment Gateway, you must select the "Gateway" option for the Program Type drop-down.
| Tip | ||
|---|---|---|
| ||
# Description of goods/services being sold ## Indicate if taxable ## Include dates of conference if applicable # Program Type is "Gateway" # At least one income account # Exactly one expense account |