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The exception to this is if the department had previously developed a storefront, completed the testing, and are currently incorporating a new profile/program to the same storefront. However, it is still strongly recommended to test against CCCS Test before going live.
Setup on Business End
Getting setup on the business financial end entails creating a gateway program and getting it fully approved.
Authorization to Access CCCS Online Application
The first thing you will need to do is to contact your DSA (Department Security Administrator) and have them define the departmental access for CCCS (each role can include more than one person). The roles are as follows:
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you can contact Pamela Platz from Accounting or Dianne Bean from Central Cashier. |
Creating a Gateway Program
The Profile Creator will need to log into CCCS and create a program profile. CCCS can be accessed under the Applications tab in SNAP.
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you can contact Pamela Platz from Accounting or Dianne Bean from Central Cashier. |
Program Approval
The approvers will receive an email notification to view your program. There are three approvers:
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you can view the Approval section of the manual, which can be found here. |
Quick Walkthrough for Approver
- Open CCCS, which can be accessed under the Applications tab in SNAP
- Go to Approval tab
- Find specific program that needs approval
- Click on appropriate magnifying glass to view program details
- Review info
- Fill in optional comment and select "Approve Program" button
If the program needs to be edited, you can select the "Error - Send Back for Editing" button at step 6.
Setup on Technical End
The CCCS Payment Gateway needs to be configured to interface correctly with each departmental storefront. The departmental storefront needs to be configured to interface with the production Gateway. In addition, the storefront will need the program and FAU codes for the new event program created in production CCCS.
Department Gateway Configuration
This step will be coordinated with the technical contact for the Payment Gateway, Cecilia Do from AdCom Services. You will need to fill out a document.
Storefront Configuration
Once the program is fully approved, the Gateway technical contact will be able to give you the production information for CCCS and your program and FAU codes.
FAQs
- How do I know that my program is approved?
You can contact your department head, as s/he has access to look up program information in CCCS. You will be able to see who has already approved your program and also who is still pending. - My program does not have "Gateway" for the program type. What do I do?
- If you have not submitted your program for approval, then you can simply change the program type option and press one of the green add buttons.
- If the program is still pending approval, contact one of the pending approvers to send your program back for editing.
- If the program has already been fully approved, the profiler will need to start all over. You will probably want to archive the incorrect program and create a new program with the correct "Gateway" option selected.