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SAMS (Security Access Maintenance System) is the latest web-based application developed by AdCom Services. It simplifies and streamlines the process of providing access to administrative functions required by staff.
Welcome
SAMS allows DSAs (Departmental Security Administrators) to grant access to staff for administrative functions (such as Payroll Time Reporting, PAL Departmental Purchasing, Invoice Notifications, Transfer of Expense, PayQuest, etc.). Department heads or assistant deans designate a DSA and a backup DSA for each departmental/organizational unit.
- DSAs are allowed to grant access only to account/funds and/or home department codes for which they are authorized. If a function requires training or central office approval, access is placed in "pending" status until training is completed and approval is granted.
- SAMS retains a record of employees that have been trained (e.g. PAL departmental purchasing), and automatically recognizes this when an employee moves to another department.
- DSAs can also assign and change remote printers needed to print completed journals and purchase orders. A convenient look-up feature allows DSAs to find assigned printers by individual.
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SAMS Home Page
Security Access Maintenance System
The SAMS home page consists of convenient links on the left side of the screen for your employees to use. These links are also available via SNAP (UCI Business Portal). Please refer to the detailed descriptions below.
SAMS users can access various functions within the application via category tabs at the top of the page. The user will only see the tabs that they are authorized to use. All users can access the ‘Home’ tab. DSAs can access the ‘Home’, ‘Reports’, ‘Access’ and ‘Printers’ tabs. Central office approvers and trainers can access the ‘Home’, ‘Reports’, and ‘Administration’ tabs. SAMS Inquiry users can access the ‘Home’ and ‘Reports’ tabs.
My Access
Clicking the ‘My Access’ link will display a list of your Functions and related Hierarchy Rights. Your staff will be able to view their own rights also.
MY DSA
Clicking the ‘My DSA’ link will display a list of Departmental Security Administrators and their contact information. Your staff will see their immediate contacts here.
eLogin
Clicking the ‘eLogin’ link will allow your staff to activate their access to Administrative Computing systems and create a logon ID to the mainframe system (Zeus).
Reset my Zeus Password
Clicking the ‘Reset My Zeus Password’ link will allow you to reset your password to the IBM Mainframe system. If you have forgotten your password or wish to receive a new password for any reason, click the Reset My Zeus Password link.
UCInetID Activation
Your staff must activate their UCInetID in order to access any SAMS features. This link will instruct them through the process.
UCInetID Log In
Logging In
If you are already logged into the system, the SAMS homepage will recognize your login. You can confirm this by looking to see if SAMS displays: Hello, <Your First Name> <Your Last Name>.
If you are not logged in to any system prior to accessing SAMS, then you can login directly on the SAMS homepage.
Enter your UCInetID and password into the appropriate field boxes and click the Log In button.
DSA Agreement Form
- If you have just been set up for DSA privileges, you must agree to the terms and conditions of the Computer Security Use Contract before access will be granted.
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- Read the agreement thoroughly. When you have finished reading the agreement, click the I Agree button.
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- A confirmation will appear on the screen. Close this window when you have finished.
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- Log out of SAMS by clicking on the ‘logout’ link on the top right of the page, then log back into SAMS using your UCInetID and password.
- You will now see additional tabs at the top of the SAMS homepage. These tabs link to your privileges.
Reports
DWH BLISS Queries
Please refer to the Data Warehouse User Guide for information on how to use this query tool (http://datawarehouse.uci.edu).
- SAMS User Access AdHoc Query - To query access for all users within specified organizational unit(s).
- PAN Reviewers by Hierarchy – To query for PAN (Payroll Action Notification) reviewers for specified organizational unit(s)
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- FS/PPS Mapping AdHoc Query – To query the mapping of the FS Hierarchy to PPS Home Department codes.
Get FS Hierarchy by Home Department – Easy query to get the FS Hierarchy for each Home Department code.
Access
In order to make any changes to an employee’s privileges you must use the Search Function to locate the employee.
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There are two methods to search for a user account: by UCInetID and byName.
To search by UCInetID you must know the exact UCInetID. An incorrect or partial UCInetID will result in no entries found.
To search by the UCInetID:
- Enter the user ID in the text box and click the Search button.
To search by Name:
- Enter the last name of the user followed by a comma and their first name (e.g. Doe, John) and click the Search button.
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The Search by Name function allows you to search by partial names and provides results based directly on your input. Up to 100 matches will be displayed. If the employee you are searching for is not listed, you may have to refine your search.
Click on the name of the employee you wish to edit.
Adding Privileges
The ‘Add’ option allows you to add privileges to new or existing employees. This option does not allow you to modify existing access. To modify privileges, please see below.
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