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- A format should be chosen that eliminates the need to ever have to rename the CI throughout its life cycle. Do not include version numbers or release dates in CI names unless you are tracking that specific version of the CI through its entire life cycle.
The name should describe the CI in a way that it is recognizable by the majority of users (including clients) who will see it.
The name should have the more significant information at the beginning, which will make it easier for systems with autocomplete to find the name when a user searches for it.
For hardware, consider including the asset tag ID or chassis serial number in the name. This will uniquely identify the CI and typically will not change during the CI's life cycle.
For software, use the common industry name of the product (for commercial products) or the name by which the software is usually referenced (for software developed internally) as the basis of the name.
For servers, printers, workstations and other network devices, consider that host names often change and care should be taken when considering them as CI names.
- Make every attempt to avoid abbreviations, jargon, and slang in CI names. Keep in mind that everyone from end users on the business side to the technical staff called on to provide support will need to understand the name.
- Under no circumstances should a person’s name be included in a CI name. If, for some reason, a person's name must be included then use the person's home department rather than the person’s name.
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Application Software
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Naming Standard
Application software CI names should follow the form of:
{{common_name} [({nickname})] [{version}] [ - (owner)]...
| Common | Standard |
|---|---|
GATS | Graduate Applicant Tracking System (GATS) |
GD ZotPortal Portlets | ZotPortal Portlets - (Grad Division) |
| Jack/port location (JPL) database | Jack/Port Database (JPL) |
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Client Device Naming Standard
All workstations, laptops, kiosks, and other network-based client devices have unique host names that are assigned at the time the device is configured for the end user. Host names for client devices are divided into three or four segments with the segments separated by hyphens. The total length of a device name cannot exceed 15 characters. Since host names are unique to the device to which they are assigned, the host name is also used as the CI name for the device. Device host names follow the form of:
{division}[-{subdivision}]-{type}-{serial_number}Where:
{division} | A mandatory two- to four-character code representing the major unit that owns the device. |
|---|---|
{subdivision} | If the primary unit is a large one this segment is used to define the subdivision of the larger unit. The subdivision is optional and is separated from the rest of the CI name by a hyphen. |
{type} | A mandatory code indicating the type of device. See below for a list of device type codes. |
{serial_number} | A three-digit sequence beginning at 001. The serial number has no relation to the device's IP address. Occasionally, serial numbers may be reissued as devices are retired but the same serial number will not be issued to more than one device within a particular division, subdivision, and type combination. |
Device Type Codes
Only the following device type codes may be used in a device name:
Code | Represents |
|---|---|
D | Windows Desktop |
MD | Mac OS Desktop |
L | Windows Laptop |
ML | Mac OS Laptops |
V | Virtual Machines |
TC | Thin Clients |
PRSNT | DEDICATED Presentation Systems |
K | Kiosks |
Workstation & Laptop CI Name Examples
The following are examples of CI names that have been standardized using the conventions described above.
| Device Name | Description |
|---|---|
OIT-WSG-D-001 | The first desktop workstation deployed in the Windows Service Group within OIT. |
OR-ORA-L-023 | The 23rd laptop installed in the Office of Research Administration department within the overall Office of Research. |
| DTS-K-002 | The second kiosk system installed for Distribution & Transportation Services. |
Technical Notes
NetBios names are limited to a maximum of 15 characters as described in the following articles:
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