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Modesto Sevilla

Modesto Sevilla

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Comment: Added sample file

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Version

Date

Author

Description

1.0

07/23/12

 


Modesto Sevilla

Initial specification

1.1

10/29/12

Maria Lieggi

Finalize field mapping

1.2

11/27/12

Modesto Sevilla

Added new record layout

1.3

12/10/12

Modesto Sevilla

Added Invoice No. char(25)

1.4

12/14/12

Modesto Sevilla

Removed Invoice No. and instead put Req. No. char(8)

1.5

01/13/12

Modesto Sevilla

Payment Type should be CHCK and ACH.  Filled in End Col. Added ‘EXTR – Check Created’ to Transaction Type.

1.6

02/05/13

Modesto Sevilla

Removed Check reissue date from CHECK DATE because KFS really does not support check re-issue.  It just Issues a new check after the previous one is Cancelled.

1.7

02/08/13

Modesto Sevilla

Added questions on the last page.  Added KFS equivalent attribute names to layout.  Removed ISSD transaction type because it is internal to Check Reconciliation in KFS and goes to EXTR once the check or ACH is produced

1.8

02/13/13

Modesto Sevilla

Added Questions and responses at the end of the document. Removed CPAY transaction type as this is not common and should not happen at UCI.  See Questions section for description.

1.9

02/26/13

Modesto Sevilla

Added new column, Payment change Code and Previous Check Number, for reissued checks.  Added to the end of the layout to minimize changes.  Fixed begin and end locations in layout.

2.003/05/13Modesto SevillaClarification that ACH will not show as cleared (CLRD), once extracted (EXTR) they are considered cleared.  This is different from Checks which will be marked CLRD when the Bank clears the check.
2.102/18/14Modesto SevillaUCIMC request Org Doc Number be sent via SOURCE_DOCUMENT_NO.
2.208/27/14Modesto SevillaPAL un-clered check do not have KFS GL transactions therefore for Effective Date we will send instead the PAL Creation Date.
2.301/21/16Modesto SevillaUCIMC Memorial Healthcare check data will have the EPIC number in the REQ_NO field.

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1.   Flat file layout for the check reconciliation file

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Field Name


 

Format


 

Len

Beg Col

End Col


 

Comments/Values

 PAYEE_ID

AlphaNumeric

25

1

25

Student ID #, Employee ID, or Vendor ID

SOURCE_DOCUMENT_NO

(Customer Payment Document Number in KFS,

UCIMC will have Org Doc Number sent.)

AlphaNumeric

14

26

39

Unique identifier sent to KFS via Source Document Number.  UCIMC has requested to use this field

to send Org Doc Number instead, only for their implementation.

 REQ_NO

(Requisition Number in KFS)

AlphaNumeric

8

40

47

Requisition number, optional for students.  UCIMC will receive the EPIC number for Memorial Healthcare checks.

 TRANS_AMOUNT

(Net Payment Amount in KFS)

 


Numeric

9(12).99

15

48

62

Check Amount

 CHECK_NUMBER

(Disbursement Number in KFS)

AlphaNumeric

8

63

70

KFS Check Number

 CHECK_DATE

(Disbursement Timestamp in KFS)

AlphaNumeric

8

71

78

YYYYMMDD

Depending on the TRANSACTION_TYPE this date may have different meanings:

Check Creation Date (For ACH, this is also the cleared date)

Check Cleared Date (For Checks, ACH gets cleared when created)

Check Canceled Date

Check Stale Date

Stop Pay Date (Will not be used)

Check Voided Date (Will not be used) 


 EFFECTIVE_DATE

(Posting Date on the GL side)

AlphaNumeric

8

79

86

YYYYMMDD

Note: PAL un-cleared checks do not have a KFS GL Posting date.  For this case we will send the Creation Date from PAL which was loaded into KFS.

TRANSACTION_TYPE

(Payment Status Code in KFS) 

 

 

 

 






AlphaNumeric

    4

87

90

EXTR – Check Created

CLRD – Check Cleared

CDIS – Cancel Disbursement

STAL – Check Stale

STOP – Check Stop

VOID – Check Voided

 PAYMENT_TYPE

(Disbursement Type Code in KFS) 


AlphaNumeric

    4

91

94

  CHCK -  Check

  ACH – EFT/ACH

 DISTRIBUTION_TYPE

(Payment Special Handling Indicator in KFS)

AlphaNumeric

1

95

95

Y – Pick up check

PAYMENT_CHG_CD

(Payment Change Code in KFS)

AlphaNumeric

4

96

99

Payment Change Code:

CRD – Stop with Reissue

Ignore all other values

PREV_CHECK_NUMBER

(Original Check Number in KFS)

AlphaNumeric

8

100

107

Previous Check Number for Reissued checks.

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Sample File

kfschk_kfssb_20231114210055.dat

Database Objects

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Questions and Issues

1)      What is the difference between Cancel Disbursement (CDIS) and Cancel Payment CPAY)?

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