...
Yes, you can use Org Doc Number or Org Ref ID for your use and they are searchable. To create a new Doc Type, we will first need to define the Doc Type in our Doc Type table and then we will have to modify our scrubber code, which is not trivial. Modifying scrubber will be our last resort and we do not normally touch that code. Scrubber already has various validations so we should sit down and discuss what else you are wanting to see. Typically, we expect that the feeder files to be already validated within the source system. Business rules are normally enforced in the KFS on-line document.
16) The handout indicates that there is an organizational hierarchy defined within Kuali. Is there a link between an account and a
department? So if we send to the GL just the account information would Kuali be able to generate a report to search by an organization code for
all accounts and transactions for that organization?
Yes, department (organization code) is an attribute of an account. Yes, Organization Code is not a searchable field on the transaction but
I would think that it can be added easily.
17) Billing corrections could potentially be performed by the user in Kuali itself if Kuali can report by custom fields like job number. That
would make Kuali the most accurate repository of financial costs pertaining to a job apart from its ability to report by account
information.
KFS has GEC (General Error Correction Document) or error correction feature (if you have transacted on KFS, you can click a button to generate reversing entries).
18) At a future date what do you think is the possibility of using web services to do real time upload of charges from feeder systems?
We could allow them to upload collector files via a SOAP web service at any time the system is up. However, they should not expect the ledger to be updated in real time, as I beliee believe we're
still planning on having a nightly accounting cycle.