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If the user is using the IB document on-line, this is enforced by FUND_GROUPS (grouping of sub-funds) or SUB_FUND_GROUPS (grouping of funds) parameter and we will set up the values. However, this business rule is enforced only on the document. Feeder system will have to enforce the same business rule -- validate against SUB_FUND_GROUP or FUND_GROUP.
3) How do we determine the "overhead" rate and whether there are any restrictions on how money's can be spent on a KFS account or "fund" equivalent?
Subs will be equivalent to the Object Code Consolidation Code consolidation code so you will be able to identify object codes for Sub 09. The Internal Billing document (equivalent of your our type entry 53) has several parameters to
restrict the use of accounts and object codes. You can restrict them by Fund Group, Sub-Fund, Object Type, Object Level, and Object Sub-Type. I We have not met with FT Financial Transactions team to determine which parameter(s) we are going to use to restrict the use of accounting lines.
KFS will determine and calculate any necessary overhead rate. Overhead rates are set up in using the Overhead Rate document and then assigned to Object Codes and Accounts.
4) Some of our recharge programs distinguish between the state fund 19900 and the UCIMC state fund. How should we distinguish UCI from UCIMC state funds going forward?
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Org Document number field and Org Ref ID fields are for departments to use. KFS Purchase Order number is automatically stored in FDOC_REF_NBR field across REQS (Requisition), PO (PO), CM (Vendor Credit Memo), and PREQ (payment request) transactions.
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8) How KFS different in its handling fiscal year end closing? How are carry forwards handled? How do you run the trial balances of the accounting processes?
Are you talking about budget carry forward, or cash? KFS comes with Organization Reversion program where budget or cash can be reverted or carried forward, however, most campuses opt not to use this job because it is organization based. We have not done a fit-gap and we don't know our strategy yet. If we decide to do something, we will probably modify this org reversion program. Trial Balance report logic is delivered with the core and we will need to make it part of our systemanticipate any significant difference from the way we currently handle fiscal year end closing, but more testing is needed. How we handle carry forwards are yet to be determined.
9) Who will be the system of record on the UCOP funds for PBS/FMW reporting?
They UCOP Funds will be managed within KFS and copied to FMW. The auditors look to KFS for this information.
10) What are the data synchronization interfaces between FMW and Kuali FS supposed to look like?
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