Frequently Asked Questions (FAQ) from technical staff to help understand how to migrate applications to Kuali and related items
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4) Some of our recharge programs distinguish between the state fund 19900 and the UCIMC state fund. How should we distinguish UCI from UCIMC state funds going forward?
The Medical Center will have its own charts and their funds are easily identified based on the chart code.
5) How do we detect contract and grants funds? How do we determine whether the KFS equivalent of "fund" is valid if we don't use the entire FAU DWH API call? Is there an equivalent of fund end dates?
KFS distinguishes C&G accounts by Fund Group or Sub-Fund Group (campus choice). We will be able to know fund/sub-fund based on the account number passed from the external system. We have an account expiration date and continuation account feature in KFS for C&G.
6) The Reference field is parsed by many applications for more information. For example, it stores part of the Purchase Order number or could store a student id. How is the Reference field in Kuali going to translate the legacy Reference?
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Two sets of data must be accessible from data warehouse -- Valerie is looking into how this should be accomplished. I have seen it in two different ways; some institutions walked the data back from KFS to the old accounting system Chart of Accounts for multi-year comparative reports; the other have done it reversed. Since KFS is a relational system, the challenge for us to walk the old account to the new will be the necessity to create old accounts in KFS, which we do not plan to do (too much overhead). I would like to have exact scenarios so we can brainstorm the best way for UCI.
20) How do Fund codes 19900,19933[,,] series map to KFS? Would like to know how the FS Account, FS Fund, FS Accountfund and FS hierarchy tables map to KFS. Also, need to map relevant portions of the FS0Range file to KFS attributes or help us understand how to do the processing.