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Organizational Structure Proposal
July 5, 2012, 2012
Org Hierarchy Query.xlsx - UCI ORG Hierarchy
The Planning and Budget (P&B) team is submitting the attached preliminary organizational structure proposal for the University of California, Irvine (UCI).
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- Conducted independent research about KFS functionality and how it was used by other higher educational institutions. We also continuously consulted with UCI’s KFS team.
- Developed detailed structures for each of the schools/divisions and presented a side by side comparison of existing and proposed hierarchies.
- Consulted with key campus representatives from 17 schools and divisions. The information gathered enabled us to formulate a structure that consists of 29 Schools and Divisions, excluding the UCIMC.
- Performed additional analytical and materiality validations to evaluate selected units/departments. Specifically, this was completed for units that were unfamiliar to us in order to better understand the structure and provide coherent recommendations. This process consisted of a thorough assessment of the departments’ existing structure, including the number of departments, accounts and expenditure patterns.
- Modified the initial hierarchical drafts based on the feedback provided by campus staff. We also made consistent modifications to most of the hierarchy structures based on recurring issues identified across similar units.
- Constructed a cross-walk table that will facilitate the data conversion. In this table, we listed all the existing hierarchy components, indicated the recommended KFS status and level for each and provided specific account mapping information as required.