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| Doc Type Code | Document Type | Comment | Initiate | Special Condition Routing | Special Condition Routing | Sub-Account Reviewe | *Account Review | Oraganization Review | Special Condition Routing | Special Condition Routing | Sub-Fund Review | Award | Special Condition Routing | Campus | Special Condition Routing | FINAL |
| Maintenance e-Doc | ||||||||||||||||
| FSSM | Simple Maiintenance Documents | Base=central users only | (44) Manager* | FINAL | ||||||||||||
| ACCT | Account Maintenance | (54) Financial Sys User | Plant COA, Acct Nbr Edit - (46) Plant Fund Accountant | (41) Fiscal Officer (Derived from Acct) | (48) Sub-Fund Reviewer | (39) CG Processor | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (Derived) | FINAL | |||||||
| ORGN | Organization Maintenance | (54) Financial Sys User | (7) Org Reviewer | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (Derived) | FINAL | ||||||||||
| OBJT | Object Code | (54) Financial Sys User | (7) Org Reviewer | Chart-(37) Chart Mgr | Chart - (53) Univ Chart Mgr (Derived) | FINAL | ||||||||||
| KIM | Rice Documents | Base=central users only | (51) Technical Administrator | FINAL | ||||||||||||
| Financial Transaction e-Doc | ||||||||||||||||
| FP Receipting Documents | ||||||||||||||||
| AD | Advance Deposit | (54) Financial Sys User | FINAL | |||||||||||||
| CR | Cash Receipt | Anyone other than 11 Cash Manager | (11) Cash Mgr | FINAL | ||||||||||||
| CMD | Cash Management | 11 Cash Manager (initiator campus) | FINAL | |||||||||||||
| CCR | Credit Card Receipt | (54) Financial Sys User | FINAL | |||||||||||||
| FP Budget Document | ||||||||||||||||
| BA | Budget Adjustment | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| FP Disbursement Documents | ||||||||||||||||
| DV | Disbursement Voucher | (54) Financial Sys User | (26) Purchasing Processor | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Emp Ind, Tax Ctrl Cd, Alien Ind - (50) Tax Mgr | (39) CG Processor | Payment Reason - (15) Travel Manager | Campus-(12) Disb Mgr | Payment Method - (70) Disb Method Mgr* | FINAL | |||||
| ND | Non-Check Disbursement | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| IB | Internal Billing | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | ||||||||||
| IBFR (UCI) | Internal Billing for Fabrication (UCI) | Used to collect labor cost associated with fabrication; Equipment Office will review at the final node | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (4) Asset Manager | |||||||||
| SB | Service Billing | (13) Service Bill Processor | FINAL | |||||||||||||
| FP Distribution/Transfer Documents | ||||||||||||||||
| DI | Distribution of Income and Expense | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| TF | Transfer of Funds | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| PCDO | Procurement Card | (62) KFS Sys User (kfs) | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | ||||||||||
| FP Specialized Documents | ||||||||||||||||
| AV | Auxiliary Voucher | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | FINAL | |||||||||||
| JV | Journal Voucher | (44) Manager* | FINAL | |||||||||||||
| FP Encumbrance Document | ||||||||||||||||
| PE | Pre-Encumbrance | UC will not use encumbrance document | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | |||||||||
| FP Correction and Adjustment Document | ||||||||||||||||
| GEC | General Error Correction | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| ICA | Indirect Cost Adjustment | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| GLCP | General Ledger Correction Process | (45) Operations | FINAL | |||||||||||||
| FP Year-End Documents | ||||||||||||||||
| YEBA | Year-End Budget Adjustments | (54) Financial Sys User | (28) Accounting Reviewer | (39) CG Processor | FINAL | |||||||||||
| YEDI | Year-End Distribution of Income and Expense | (54) Financial Sys User | (28) Accounting Reviewer | FINAL | ||||||||||||
| YEGEC | Year End General Error Correction | (54) Financial Sys User | (28) Accounting Reviewer | (39) CG Processor | FINAL | |||||||||||
| YETF | Year End Transfer of Funds | (54) Financial Sys User | (28) Accounting Reviewer | (39) CG Processor | FINAL | |||||||||||
| Purchasing and Accounts Payable | ||||||||||||||||
| PVEN | Vendor Maintenance | (54) Financial Sys User | (56) Vendor Reviewer (Campus) | FINAL | ||||||||||||
| Vendor On-Boarding (UCI) | Vendor Maintenance | Vendor On-Boarding App | (56) Vendor Reviewer (Campus) | |||||||||||||
| VIG (UCI) | Vendor OIG Update Doc (UCI) | Med center to update OIG indicator after the vendor has been approved by central AP | OIG Initiator (Med Center Only) | |||||||||||||
| ACM | Contract Manager Assignment | (44 ) Manager* | FINAL | |||||||||||||
| CM | Vendor Credit Memo | (22) AP Processor | Image Attachmnt - (22) AP Processor | (41) Fiscal Officer (Derived from Acct) | FINAL | |||||||||||
| RCVB | Bulk Receiving | (54) Financial Sys User | FINAL | |||||||||||||
| RCVL | Line Item Receiving | Outstanding Transaction-(62) Sys User (kfs) | FINAL | |||||||||||||
| REQS (Base) | Requisition | (54) Financial Sys User | Content Review-(24) Content Reviewer | (60) Workflow Initiator (Derived) | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Commodity- (23) Commodity Reviewer | Separation of Duties-(55) Workflow Admin | FINAL | ||||||
| PO (Base) | Purchase Order | (26) Purchasing Processor* | Internal Purchasing Review-(25) Contract Mgr | Commodity- (23) Commodity Reviewer | Chart - (79) Budget Reviewer | Vendor Tax Review-(50) Tax Manager | FINAL | |||||||||
| REQS (UCI) | Requisition | Modified version for UCI based on UC Procurement rule. Work in progress | (54) Financial Sys User | Content Review-(24) Content Reviewer | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | Asset Manager (34) | Automated Assignment of Buyer (System) | FINAL | |||||||
| PO (UCI) | Purchase Order | Modified version for UCI based on UC Procurement rule. Work in progress | (25) Contract Manager | FINAL | ||||||||||||
| PREQ | Payment Request | (22) AP Processor | Image Attachmnt - (22) AP Processor | Receiving-(62) System User | (68) Sub-Account Reviewer | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | Vendor Tax Review-(50) Tax Manager | FINAL | |||||||
| PDP | ||||||||||||||||
| Upload PDP Batch File and Lookup Records | (18) PDP Customer Contact | N/A | ||||||||||||||
| Format | (20) PDP Processor | N/A | ||||||||||||||
| Cancel/Hold/ Format Reset | (18) PDP Manager | N/A | ||||||||||||||
| Capital Assets | ||||||||||||||||
| AT | Asset Transfer | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | FINAL | |||||||||||
| MPAY | Asset Payment | (35) Asset Processor* | FINAL | |||||||||||||
| AA | Asset Add | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | FINAL | |||||||||||
| ARG | Reitrement Global | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (8) Account Supervisor (FYI-external transfer) | (26) Purchasing Processor (Sold or Gifted), (6) CAM Processor | FINAL | |||||||||
| FR | Fabrication | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (5) CAM Manager, (35) Asset Manager | FINAL | ||||||||||
| ALOC | Location | (6) CAM Processor | (7) Organization Reviewer | FINAL | ||||||||||||
| ELR | Equipment Loand and Return | (6) CAM Processor | (41) Fiscal Officer (Derived from Acct) | (7) Organization Reviewer | (74) Borrower (derived) | FINAL | ||||||||||
| PTAG | Pre-Tagging | (6) CAM Processor | (7) Organization Reviewer | FINAL | ||||||||||||
| Labor Distribution | ||||||||||||||||
| BT | Benefit Expense Transfer | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| ST | Salary Expense Transfer | (54) Financial Sys User | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | FINAL | |||||||||
| LLJV | Labor Journal Voucher | (44) Manager | FINAL | |||||||||||||
| LLCP | Labor Ledger Correction Process | (45) Operations | FINAL | |||||||||||||
| YEST | Year End Salary Expense Transfer | (54) Financial Sys User | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | |||||||||||
| YEBT | Year End Benefit Expense Transfer | (54) Financial Sys User | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | FINAL | |||||||||||
| Budget Construction | ||||||||||||||||
| Import Payrate, Unlock | (81) Processor (36 Regn Bud Mgr 65 Univ Bud Mgr) | FINAL | ||||||||||||||
| BC | Budget Construction | BC Document Editor (Derived) | FINAL | |||||||||||||
| Contracts and Grants / Effort Reporting | ||||||||||||||||
| AWD | Award Document | (7) Organization Reviewer | FINAL | |||||||||||||
| ECD | Effort Certification | (38) C&G Manager | (72) Project Director (Derived from Acct) | (41) Fiscal Officer (Derived from Acct) | (28) Accounting Reviewer | (48) Sub-Fund Reviewer | (39) CG Processor | (38) CG Manager | FINAL | |||||||
| KBD | Research Budget | (54) Financial Sys User | (71) Pre-Award Project Director | (28) Accounting Reviewer | FINAL | |||||||||||
| KRFD | Routing Form | (54) Financial Sys User | (71) Pre-Award Project Director | (73) Routing Form Adhoc Approvers (Derived) | (28) Accounting Reviewer | (8) Research Risk Reviewer | (77) Routing Form Question Reviewer | FINAL | ||||||||
| Accounts Receivables | ||||||||||||||||
| INVR | Customer Invoice Write Off | (2) Biller (Derived from AR Org) | (41) Fiscal Officer (Derived from Acct) | FINAL | ||||||||||||
| CRM | Customer Credit Memo | (2) Biller (Derived from AR Org) | (41) Fiscal Officer (Derived from Acct) | FINAL | ||||||||||||
| CTRL | Cash Control | (30) AR Lockbox Manager | (16) Treasury Manager | FINAL | ||||||||||||
| INV | Customer Invoice | (2) Biller (Derived from AR Org) | (41) Fiscal Officer (Derived from Acct) | (76) AR Invoice Recurrence Instance Reviewer | FINAL | |||||||||||
| APP | Application | (4) Processor (Derived / AR Org) | FINAL | |||||||||||||
| Contributions | ||||||||||||||||
| TXPR, TXPM, TXPA | 1099 Screens | (1001) 1099 Tax User | FINAL | |||||||||||||
| CSCR | Check Reconciliation | (1000) Check Recon User | FINAL | |||||||||||||
| PRJS | Prorate Journal Entries | (44) Manager* | FINAL | |||||||||||||
| DV Batch Upload | (45) Operations | FINAL | ||||||||||||||
| PO Batch Upload | (26) Purchasing Processor* | FINAL |