Agenda
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- Vendor management, Kuali Vendor Onboarding (KVO)
- Payment Load
- Disbursement Voucher (DV), Form5
- Patient Refunds
- CC Refunds
- Travel Entertainment
- Travel Request
- Entertainment
- FA Imaging System (FAIS)
- Plant Admin, PREQ
AP Process (today)
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- Receive and stamp new invoices
- Enter into AMS
- Scan invoices with blank PO and email to dept for approval
- Require Dept approval via email
- AP prints email and attachs to invoices
- Process and batch in AMS
- AP batches is ftp to PAL system. PAL then cut checks to pay vendors
- AP audi trail is sent to eDocs for scanning
- AP goes to FAIS to audit batches from previous day and send hardcopy to eDocs for scanning
- Scanned Images are available to campus accounting for auditing purpose
AP Process (new)
...
- Receive and stamp new invoices
- Enter into AMS
- Scan invoices with blank PO and email to dept for approval
- Require Dept approval via email
- AP prints email and attachs to invoices
- Process and batch in AMS
- PDP extract payment only with KFS Vendor number (alias). Check/ACH are produced by P software
- AP audit trail is sent to eDocs for scanning
Vendor Management
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- Vendor is invited from the KVO site
- Vendor completes the form
- PVEN doc is created within KFS
- KFS Vendor record is created with a pre-assigned AMS number (starting 100,000 series)
- An AMSFeedFile will be sent to AMS daily to create new vendor in AMS with KFS vendor as an alias